Keep QR codes pointed at the current Box document
Publish a new Box file version and let Notis update the Beaconstac QR destination tied to it, so printed codes keep leading to the current resource.
Trigger
New File Version Uploaded
Triggers when a new file version is uploaded to a file in Box. This trigger monitors a specific Box file and fires when new versions are detected.
Action
Update QR Code
Tool to update an existing qr code by its id. use when you need to modify qr code attributes; only provided fields are changed.
Why this helps
After replacing a document in Box, someone has to remember which QR codes reference it and update each destination by hand.
- Reduce manual QR destination upkeep after document revisions.
- Keep existing QR campaigns aligned with updated Box resources.
- Receive a run report showing the result or any missing QR code details.
Setup
Build it in a few focused steps.
- 1Connect Box and Beaconstac once in the Notis portal.
- 2Create an automation in Automations, New Automation, and give it a clear name.
- 3Tell Notis in one instruction to identify the QR code tied to a newly versioned Box file and update its destination to the current file link.
- 4Pick the Box New File Version Uploaded trigger and choose where run reports should go.
- 5Test with one real file version and its related QR code.
Questions about this workflow
Does this automatically find the matching QR code?
Notis can use the event details and connected app data to identify a match. If the Box file and QR code are not clearly associated, include the matching rule in your instruction or expect the run report to flag missing context.
Will it change the printed QR image?
The workflow updates a QR code's attributes through Beaconstac. The intended outcome is to change the destination associated with the existing code, not to reprint it.
What if the Box file link is not accessible to the intended audience?
Notis can report the issue if the available Box data indicates it. Check the file's sharing access before relying on the QR code for external users.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Box to Beaconstac. A trigger fires from one place; an action lands in another.
Box triggers
Beaconstac actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Create Place
Tool to create a new place for location-based assets. use when you need to register a new physical place under an organization.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Create QR Template
Tool to create a new qr code template. use when you need reusable design presets for qr codes.
Collaboration Details Changed
Triggers when a collaboration's details change (e.g., role, status, expiration). This trigger monitors a specific collaboration and detects when any meaningful field changes, such as role, status, expiration date, access type, or acknowledgment status.
Create Tag
Tool to create a new tag for organizing qr codes and other objects. use when you need to categorize qr codes under a specific organization.
Comment Changed
Triggers when a comment's content or details change in Box. This trigger monitors a specific Box comment and detects when any meaningful field changes, such as message text edits, tagged message changes, or modification timestamp updates.
Create User
Tool to create a new user. use when onboarding a new user under your organization (reseller plan and above).
New File Comment Added
Triggers when a new comment is added to a file in Box. This trigger monitors a specific Box file and fires when new comments are detected.
Delete QR Code
Tool to delete a qr code by its id. use when you need to remove an existing qr code after validation.
File Metadata Changed
Triggers when a file's metadata or properties change in Box. This trigger monitors a specific Box file and fires when changes are detected in key fields like name, description, size, modification time, parent folder, or status.
Delete QR Code Template
Tool to delete a qr code template by its id. use when you need to permanently remove a qr code template that is no longer needed.
File Shared Link Changed
Triggers when a file's shared link settings change in Box. This trigger monitors a specific Box file's shared link and fires when changes are detected in the shared link configuration, such as access level, permissions, password protection, expiration date, or vanity URL.
Delete Tag
Tool to delete a tag by its id. use when you need to remove an existing tag after validation.
New File Version Uploaded
Triggers when a new file version is uploaded to a file in Box. This trigger monitors a specific Box file and fires when new versions are detected.
List Bulk QR Code Collections
Tool to list bulk qr code collections. use when you need to filter, search, or order your bulk qr code collections.
Connect any two apps with Notis in the middle.
Box and Beaconstac, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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