Add a Beaconstac campaign label when Box folders are shared
A new collaborator is often the start of shared campaign work. Have Notis create a Beaconstac tag so the QR assets for that effort are easier to organize.
Trigger
New Folder Collaboration Created
Triggers when a new collaboration is created on a specific folder in Box. This trigger monitors a specific Box folder and fires when new collaborations are detected.
Action
Create Tag
Tool to create a new tag for organizing qr codes and other objects. use when you need to categorize qr codes under a specific organization.
Why this helps
When collaborators join a Box campaign folder, the QR asset labels may be missing or inconsistent across the team.
- Make campaign organization part of the folder-sharing handoff.
- Help collaborators identify QR assets associated with a shared Box folder.
- Reduce follow-up work to create consistent Beaconstac labels.
Setup
Build it in a few focused steps.
- 1Connect Box and Beaconstac once in the Notis portal.
- 2Create an automation in Automations, New Automation, and name it for shared campaign folders.
- 3Tell Notis in one instruction to create a Beaconstac tag based on the shared Box folder's campaign context and report if the context is insufficient.
- 4Pick the Box New Folder Collaboration Created trigger and choose where run reports should go.
- 5Test with one real collaboration added to a campaign folder.
Questions about this workflow
Does it create a tag for every folder collaboration?
The prompt can restrict this to campaign folders and specify how the campaign name is determined. Set a clear rule to avoid tags for unrelated folders.
Can the tag identify the new collaborator?
The target action creates a tag for organizing Beaconstac objects. It does not create or manage a user based on the Box collaboration.
What if the folder name is generic?
Have Notis report that it lacks campaign context instead of creating a generic or misleading tag.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Box to Beaconstac. A trigger fires from one place; an action lands in another.
Box triggers
Beaconstac actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Create Place
Tool to create a new place for location-based assets. use when you need to register a new physical place under an organization.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Create QR Template
Tool to create a new qr code template. use when you need reusable design presets for qr codes.
Collaboration Details Changed
Triggers when a collaboration's details change (e.g., role, status, expiration). This trigger monitors a specific collaboration and detects when any meaningful field changes, such as role, status, expiration date, access type, or acknowledgment status.
Create Tag
Tool to create a new tag for organizing qr codes and other objects. use when you need to categorize qr codes under a specific organization.
Comment Changed
Triggers when a comment's content or details change in Box. This trigger monitors a specific Box comment and detects when any meaningful field changes, such as message text edits, tagged message changes, or modification timestamp updates.
Create User
Tool to create a new user. use when onboarding a new user under your organization (reseller plan and above).
New File Comment Added
Triggers when a new comment is added to a file in Box. This trigger monitors a specific Box file and fires when new comments are detected.
Delete QR Code
Tool to delete a qr code by its id. use when you need to remove an existing qr code after validation.
File Metadata Changed
Triggers when a file's metadata or properties change in Box. This trigger monitors a specific Box file and fires when changes are detected in key fields like name, description, size, modification time, parent folder, or status.
Delete QR Code Template
Tool to delete a qr code template by its id. use when you need to permanently remove a qr code template that is no longer needed.
File Shared Link Changed
Triggers when a file's shared link settings change in Box. This trigger monitors a specific Box file's shared link and fires when changes are detected in the shared link configuration, such as access level, permissions, password protection, expiration date, or vanity URL.
Delete Tag
Tool to delete a tag by its id. use when you need to remove an existing tag after validation.
New File Version Uploaded
Triggers when a new file version is uploaded to a file in Box. This trigger monitors a specific Box file and fires when new versions are detected.
List Bulk QR Code Collections
Tool to list bulk qr code collections. use when you need to filter, search, or order your bulk qr code collections.
Connect any two apps with Notis in the middle.
Box and Beaconstac, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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