Reflect Box Review Outcomes in Ashby
Define how Box task outcomes map to recruiting decisions, then let Notis update the matching Ashby application stage.
Trigger
Task State Changed
Triggers when a task's status or details change in Box. This trigger monitors a specific Box task and fires when changes are detected in key fields like status, due date, message, or completion state.
Action
Change Application Stage
Move an application to a different interview stage in the hiring pipeline. Use this to: - Advance candidates to the next interview stage (e.g., from "Application Review" to "First Round") - Move candidates to any stage within their job's interview plan (forward or backward) - Archive applications by moving to an Archived stage (requires archiveReasonId) - Move to Offer or Hired stages when progressing candidates Important: The interview stage must belong to the same interview plan as the application's job. Use LIST_INTERVIEW_STAGES with the application's job interview plan ID to get valid stage options.
Why this helps
Hiring teams may finish a review in Box while the candidate remains at an outdated pipeline stage.
- Keep recruiting stages aligned with review outcomes
- Apply consistent stage rules
- Save time spent checking task status manually
Setup
Build it in a few focused steps.
- 1Connect Box and Ashby once in the Notis portal.
- 2Create an automation in Automations, New Automation, and name it.
- 3Describe which Box task state changes count and the Ashby stage to set for each qualifying outcome.
- 4Pick the Box Task State Changed trigger and choose where run reports go.
- 5Test with one real task state change and verify the matching application stage in Ashby.
Questions about this workflow
Can one automation handle different task outcomes?
Yes. State the outcome rules and corresponding Ashby stages clearly in the instruction, and test each meaningful case.
What information is needed to find the application?
Use a candidate or application identifier that is present in the Box task context. If a confident match is not possible, have Notis report it for review.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Box to Ashby. A trigger fires from one place; an action lands in another.
Box triggers
Ashby actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Add Candidate to Project
Add a candidate to a project in Ashby. Projects are sourcing initiatives or recruiting campaigns used to organize and track candidate pipelines. Use this to associate candidates with specific sourcing efforts. Common use cases: - Adding sourced candidates to recruiting campaigns - Organizing candidates by sourcing channel or initiative - Tracking candidates in specific hiring projects Requires candidatesWrite permission. Returns the updated candidate object on success, or error details if the candidate or project is not found.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Add Candidate Tag
Add a tag to a candidate in Ashby. Use this to categorize and organize candidates with existing tags from the system. This action allows you to apply labels/tags to candidates for filtering, searching, and organizational purposes. Tags must already exist in the system - use LIST_CANDIDATE_TAGS to view available tags or CREATE_CANDIDATE_TAG to create new ones. The response includes the full updated candidate object when successful, showing the newly added tag in the candidate's tags array. If a candidate already has the tag, the operation will still succeed idempotently.
Collaboration Details Changed
Triggers when a collaboration's details change (e.g., role, status, expiration). This trigger monitors a specific collaboration and detects when any meaningful field changes, such as role, status, expiration date, access type, or acknowledgment status.
Add Hiring Team Member
Add an Ashby user to a hiring team at the application, job, or opening level. Use this when you need to assign a team member to participate in the hiring process with a specific role. Requires the organizationWrite permission.
Comment Changed
Triggers when a comment's content or details change in Box. This trigger monitors a specific Box comment and detects when any meaningful field changes, such as message text edits, tagged message changes, or modification timestamp updates.
Add User to Interviewer Pool
Add a user to an interviewer pool. Use this to assign interviewers to interview pools for scheduling and coordination. Requires the hiringProcessMetadataWrite permission.
New File Comment Added
Triggers when a new comment is added to a file in Box. This trigger monitors a specific Box file and fires when new comments are detected.
Add Opening Job
Adds a job to an opening (job requisition) in Ashby ATS. An opening represents a position to be filled, while a job defines the role details. This action associates an existing job with an existing opening, allowing multiple jobs to be linked to a single opening. Use this when you need to add job definitions to an opening or when creating multi-role requisitions. Requires the jobsWrite permission. On success, returns the updated opening with the job added to its jobIds array. On failure, returns error details with specific error codes.
File Metadata Changed
Triggers when a file's metadata or properties change in Box. This trigger monitors a specific Box file and fires when changes are detected in key fields like name, description, size, modification time, parent folder, or status.
Add Opening Location
Tool to add a location to an opening (job requisition). Use when you need to associate a location with an existing opening. Requires the jobsWrite permission.
File Shared Link Changed
Triggers when a file's shared link settings change in Box. This trigger monitors a specific Box file's shared link and fires when changes are detected in the shared link configuration, such as access level, permissions, password protection, expiration date, or vanity URL.
Anonymize Candidate
Anonymize a candidate by removing personally identifiable information. Use this when you need to permanently anonymize a candidate's data. This action cannot be reversed and requires all of the candidate's applications to be in the archived or hired state.
New File Version Uploaded
Triggers when a new file version is uploaded to a file in Box. This trigger monitors a specific Box file and fires when new versions are detected.
Approve Offer
Approve an offer or a specific approval step within an offer's approval process. This action supports two modes: - Complete offer approval: Provide only offerId to approve the entire offer - Step-specific approval: Provide offerId, approvalStepId, and userId to approve a specific step When approving a specific step, both approvalStepId and userId are required together. Requires the 'offersWrite' permission.
Connect any two apps with Notis in the middle.
Box and Ashby, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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