Get a quick preview of every new Box document
See what just landed in a Box folder without opening each document first.
Trigger
New File Added to Folder
Triggers when a new file is added to a folder in Box. This trigger monitors a specific Box folder and fires when new files are detected. Only files (not folders or web links) are monitored.
Action
LibreOffice Thumbnail
Tool to generate a thumbnail image of a document using libreoffice. use when you need a quick visual preview of a pdf or office file's first page.
Why this helps
New documents arrive while you are working, and opening each one to identify it interrupts your focus.
- Scan new documents quickly from their first page.
- Reduce the need to open files one by one.
- Get a run report when a preview is created.
Setup
Build it in a few focused steps.
- 1Connect Box and Api2pdf once in the Notis portal.
- 2Create an automation in Automations, New Automation.
- 3In one instruction, ask Notis to create a LibreOffice thumbnail for each new file in the chosen Box folder.
- 4Pick the Box New File Added to Folder trigger and choose where run reports go.
- 5Test with one real Box file and check the report.
Questions about this workflow
Which files can this workflow preview?
It uses the Api2pdf LibreOffice Thumbnail action on files returned by Box. Preview support depends on the document type.
Does this trigger include folders?
No. The selected Box trigger fires for new files in the monitored folder.
Where does the thumbnail go?
The workflow reports the action result through your selected run report channel. This event list does not include an action for saving the thumbnail back into Box.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Box to Api2pdf. A trigger fires from one place; an action lands in another.
Box triggers
Api2pdf actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
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Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Delete PDF
Tool to delete a previously generated pdf. use when you need to immediately remove a pdf by its response id.
Collaboration Details Changed
Triggers when a collaboration's details change (e.g., role, status, expiration). This trigger monitors a specific collaboration and detects when any meaningful field changes, such as role, status, expiration date, access type, or acknowledgment status.
Extract PDF Pages
Tool to extract specific pages from a pdf document. use when you need only certain pages from a larger pdf file.
Comment Changed
Triggers when a comment's content or details change in Box. This trigger monitors a specific Box comment and detects when any meaningful field changes, such as message text edits, tagged message changes, or modification timestamp updates.
LibreOffice PDF to HTML
Tool to convert a pdf document to html using libreoffice. use when you need html output of a pdf file (experimental; images may be excluded).
New File Comment Added
Triggers when a new comment is added to a file in Box. This trigger monitors a specific Box file and fires when new comments are detected.
LibreOffice Thumbnail
Tool to generate a thumbnail image of a document using libreoffice. use when you need a quick visual preview of a pdf or office file's first page.
File Metadata Changed
Triggers when a file's metadata or properties change in Box. This trigger monitors a specific Box file and fires when changes are detected in key fields like name, description, size, modification time, parent folder, or status.
Merge PDFs
Tool to merge multiple pdf documents into a single pdf. use when you need to concatenate several pdfs on the server-side.
File Shared Link Changed
Triggers when a file's shared link settings change in Box. This trigger monitors a specific Box file's shared link and fires when changes are detected in the shared link configuration, such as access level, permissions, password protection, expiration date, or vanity URL.
Optimize PDF
Tool to optimize a pdf document to reduce file size while maintaining quality. use when you need to minimize storage or bandwidth for an existing pdf.
New File Version Uploaded
Triggers when a new file version is uploaded to a file in Box. This trigger monitors a specific Box file and fires when new versions are detected.
Reorder PDF Pages
Tool to reorder pages of a pdf document. use when you need to rearrange pages into a new order by specifying page indices.
Connect any two apps with Notis in the middle.
Box and Api2pdf, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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