Quickly identify a PDF when its Box link changes
When a file's shared link settings change, create a first-page preview to help you recognize the document being shared.
Trigger
File Shared Link Changed
Triggers when a file's shared link settings change in Box. This trigger monitors a specific Box file's shared link and fires when changes are detected in the shared link configuration, such as access level, permissions, password protection, expiration date, or vanity URL.
Action
LibreOffice Thumbnail
Tool to generate a thumbnail image of a document using libreoffice. use when you need a quick visual preview of a pdf or office file's first page.
Why this helps
Link changes can happen amid other work, and it takes time to reopen the document just to confirm what it contains.
- Create a quick visual preview after link settings change.
- Recognize the file without reopening the full document.
- See the thumbnail action result in a run report.
Setup
Build it in a few focused steps.
- 1Connect Box and Api2pdf once in the Notis portal.
- 2Create an automation in Automations, New Automation.
- 3In one instruction, ask Notis to create a LibreOffice thumbnail of the monitored PDF after its shared link settings change.
- 4Pick the Box File Shared Link Changed trigger for the file and choose where run reports go.
- 5Test with a real file and confirm the report includes the expected preview result.
Questions about this workflow
Does this workflow change who can access the link?
No. The trigger observes link setting changes; the Api2pdf action creates a thumbnail.
Does the trigger monitor all Box links?
No. It monitors the shared link settings for a specific Box file.
Can the action preview a non-PDF file?
The listed action generates a thumbnail using LibreOffice and supports a document input. Preview results depend on the file type.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Box to Api2pdf. A trigger fires from one place; an action lands in another.
Box triggers
Api2pdf actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
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File Shared Link Changed
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Connect any two apps with Notis in the middle.
Box and Api2pdf, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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