Keep new Box PDF versions lighter
When a document version changes, have Notis ask Api2pdf to reduce its PDF size while maintaining quality.
Trigger
New File Version Uploaded
Triggers when a new file version is uploaded to a file in Box. This trigger monitors a specific Box file and fires when new versions are detected.
Action
Optimize PDF
Tool to optimize a pdf document to reduce file size while maintaining quality. use when you need to minimize storage or bandwidth for an existing pdf.
Why this helps
Large PDFs are harder to share and store, and remembering to optimize every replacement version adds another manual step.
- Run optimization when a file version is uploaded.
- Reduce PDF size while maintaining quality.
- Keep the result visible in your chosen run report channel.
Setup
Build it in a few focused steps.
- 1Connect Box and Api2pdf once in the Notis portal.
- 2Create an automation in Automations, New Automation.
- 3In one instruction, ask Notis to optimize the newly versioned PDF and report the returned result.
- 4Pick the Box New File Version Uploaded trigger for the file and choose where run reports go.
- 5Test with one real PDF version and review the report.
Questions about this workflow
Will the trigger run for every file in Box?
No. This Box event monitors a specific file for new versions.
Does Optimize PDF convert other file types to PDF?
The listed action optimizes a PDF document. This workflow assumes the monitored file is already a PDF.
Does optimization replace the Box file?
The listed Api2pdf action optimizes a PDF and returns a result. No Box upload or replacement action is included here.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Box to Api2pdf. A trigger fires from one place; an action lands in another.
Box triggers
Api2pdf actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
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Webhook trigger
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Collaboration Details Changed
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Extract PDF Pages
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Comment Changed
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New File Comment Added
Triggers when a new comment is added to a file in Box. This trigger monitors a specific Box file and fires when new comments are detected.
LibreOffice Thumbnail
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File Metadata Changed
Triggers when a file's metadata or properties change in Box. This trigger monitors a specific Box file and fires when changes are detected in key fields like name, description, size, modification time, parent folder, or status.
Merge PDFs
Tool to merge multiple pdf documents into a single pdf. use when you need to concatenate several pdfs on the server-side.
File Shared Link Changed
Triggers when a file's shared link settings change in Box. This trigger monitors a specific Box file's shared link and fires when changes are detected in the shared link configuration, such as access level, permissions, password protection, expiration date, or vanity URL.
Optimize PDF
Tool to optimize a pdf document to reduce file size while maintaining quality. use when you need to minimize storage or bandwidth for an existing pdf.
New File Version Uploaded
Triggers when a new file version is uploaded to a file in Box. This trigger monitors a specific Box file and fires when new versions are detected.
Reorder PDF Pages
Tool to reorder pages of a pdf document. use when you need to rearrange pages into a new order by specifying page indices.
Connect any two apps with Notis in the middle.
Box and Api2pdf, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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