Clear trashed Box files from Algolia search
A file is moved to trash in Box. Notis removes its corresponding record from Algolia so search results do not point to it.
Trigger
Trashed File State Changed
Triggers when a file's trash state changes in Box. This trigger monitors a specific Box file and fires when its trash state changes (e.g., moved to trash or restored from trash).
Action
Delete Multiple Records
Tool to delete multiple records from an algolia index. use when you need to remove multiple objects by their ids.
Why this helps
Search results that point to trashed files waste time and create avoidable dead ends.
- Reduce search results for trashed files.
- Keep the index aligned with Box file availability.
- Avoid manual cleanup after file removal.
Setup
Build it in a few focused steps.
- 1Connect Box and Algolia once in the Notis portal.
- 2Create an automation in Automations, New Automation, and give it a name.
- 3Describe that Notis should identify and delete the Algolia record matching the trashed Box file.
- 4Pick Trashed File State Changed as the trigger and choose where run reports go.
- 5Test with one real file moved to trash and review the deletion report.
Questions about this workflow
Will a restored Box file be added back to Algolia?
This workflow covers a file's trash state change and deletes its matching record. Restoring or reindexing requires a separately defined workflow and supported process.
What is needed to avoid deleting the wrong record?
Use a stable identifier shared by the Box file and Algolia record, and have Notis verify the match before deletion.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Box to Algolia. A trigger fires from one place; an action lands in another.
Box triggers
Algolia actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
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Connect any two apps with Notis in the middle.
Box and Algolia, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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