Make Box Sign status searchable in Algolia
When a sign request advances, Notis updates its matching Algolia record with the status change your team needs to find.
Trigger
Box Sign Request Status Changed
Triggers when a Box Sign request's status or meaningful fields change. This trigger monitors a specific Box Sign request and fires when changes are detected in key fields like status, signer decisions, document readiness, or completion state.
Action
Partial Update Objects
Tool to partially update multiple records in the specified index. use when you need to change only selected fields of many objects without replacing entire records. use after confirming objectids and desired updates.
Why this helps
Agreement status can be easy to miss when it lives in Box Sign and people search elsewhere.
- Keep searchable status details aligned with Box Sign.
- Reduce manual status updates in a search index.
- Make agreement records easier to review.
Setup
Build it in a few focused steps.
- 1Connect Box and Algolia once in the Notis portal.
- 2Create an automation in Automations, New Automation, and give it a name.
- 3Describe that Notis should find the existing Algolia record for the sign request and update its status details.
- 4Pick Box Sign Request Status Changed as the trigger and choose where run reports go.
- 5Test with one real status change and review the updated record.
Questions about this workflow
Does this change the Box Sign request?
No. It updates an existing Algolia record based on the Box event.
What if the request is not represented in Algolia?
Partial Update Objects updates existing records, so ask Notis to report when it cannot find a matching record.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Box to Algolia. A trigger fires from one place; an action lands in another.
Box triggers
Algolia actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
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Webhook trigger
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Tool to retrieve all records from an index. use when you need to export or iterate through an entire index dataset.
Collaboration Details Changed
Triggers when a collaboration's details change (e.g., role, status, expiration). This trigger monitors a specific collaboration and detects when any meaningful field changes, such as role, status, expiration date, access type, or acknowledgment status.
Clear Objects
Tool to clear records of an index without affecting settings. use when you need to completely wipe all objects (e.g., after a bulk reindex) while preserving index configuration.
Comment Changed
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New File Comment Added
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Clicked Object IDs
Tool to send a click event to algolia to capture clicked items. use immediately after a user click outside of search contexts to report click events.
File Metadata Changed
Triggers when a file's metadata or properties change in Box. This trigger monitors a specific Box file and fires when changes are detected in key fields like name, description, size, modification time, parent folder, or status.
Clicked Object IDs After Search
Tool to send a click event after a search response. use when you want to report which items a user clicked in search results.
File Shared Link Changed
Triggers when a file's shared link settings change in Box. This trigger monitors a specific Box file's shared link and fires when changes are detected in the shared link configuration, such as access level, permissions, password protection, expiration date, or vanity URL.
Converted Object IDs
Tool to send a conversion event for items outside of search context. use when tracking conversions on category pages or external flows unrelated to algolia search.
New File Version Uploaded
Triggers when a new file version is uploaded to a file in Box. This trigger monitors a specific Box file and fires when new versions are detected.
Copy Index
Tool to copy the specified index to a new index. use when you need to duplicate an existing index including records, settings, synonyms, and rules after confirming source and destination names.
Connect any two apps with Notis in the middle.
Box and Algolia, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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