Review search settings when Box folder structure changes
A Box folder changes name or location. Notis retrieves the Algolia index settings you specify and reports them alongside the folder change for review.
Trigger
Folder Properties Changed
Triggers when a folder's core properties change in Box. This trigger monitors a specific Box folder and fires when changes are detected in properties like name, description, modification time, parent folder, item status, or shared link settings.
Action
Set Index Settings
Tool to update an algolia index's settings. use when you need to configure index behavior before indexing records. example: set searchableattributes and customranking for products index.
Why this helps
Folder changes can leave teams unsure whether their search setup still reflects how content is organized.
- Bring index configuration into the folder change review.
- Reduce context switching during information architecture updates.
- Give the team a prompt to assess whether settings need a deliberate change.
Setup
Build it in a few focused steps.
- 1Connect Box and Algolia once in the Notis portal.
- 2Create an automation in Automations, New Automation, and give it a name.
- 3Describe which Algolia index settings Notis should retrieve and what details to include in its report.
- 4Pick Folder Properties Changed as the trigger and choose where run reports go.
- 5Test with one real folder property change and review the settings report.
Questions about this workflow
Does this change Algolia settings automatically?
No. This workflow retrieves settings for review. A person can decide whether an update is needed.
Will it infer an index from any Box folder?
Specify the relevant Algolia index in the automation instruction; the Box event does not provide an Algolia index name.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Box to Algolia. A trigger fires from one place; an action lands in another.
Box triggers
Algolia actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Add AB Test
Tool to create an ab test comparing search performance between two variants. use to test different index configurations or search parameters and measure impact on click-through and conversion rates.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Browse Algolia Index
Tool to retrieve all records from an index. use when you need to export or iterate through an entire index dataset.
Collaboration Details Changed
Triggers when a collaboration's details change (e.g., role, status, expiration). This trigger monitors a specific collaboration and detects when any meaningful field changes, such as role, status, expiration date, access type, or acknowledgment status.
Clear Objects
Tool to clear records of an index without affecting settings. use when you need to completely wipe all objects (e.g., after a bulk reindex) while preserving index configuration.
Comment Changed
Triggers when a comment's content or details change in Box. This trigger monitors a specific Box comment and detects when any meaningful field changes, such as message text edits, tagged message changes, or modification timestamp updates.
Clear Rules
Tool to delete all rules in an index. use when you need to wipe all rules before re-creating them. use after confirming no critical rules require retention.
New File Comment Added
Triggers when a new comment is added to a file in Box. This trigger monitors a specific Box file and fires when new comments are detected.
Clicked Object IDs
Tool to send a click event to algolia to capture clicked items. use immediately after a user click outside of search contexts to report click events.
File Metadata Changed
Triggers when a file's metadata or properties change in Box. This trigger monitors a specific Box file and fires when changes are detected in key fields like name, description, size, modification time, parent folder, or status.
Clicked Object IDs After Search
Tool to send a click event after a search response. use when you want to report which items a user clicked in search results.
File Shared Link Changed
Triggers when a file's shared link settings change in Box. This trigger monitors a specific Box file's shared link and fires when changes are detected in the shared link configuration, such as access level, permissions, password protection, expiration date, or vanity URL.
Converted Object IDs
Tool to send a conversion event for items outside of search context. use when tracking conversions on category pages or external flows unrelated to algolia search.
New File Version Uploaded
Triggers when a new file version is uploaded to a file in Box. This trigger monitors a specific Box file and fires when new versions are detected.
Copy Index
Tool to copy the specified index to a new index. use when you need to duplicate an existing index including records, settings, synonyms, and rules after confirming source and destination names.
Connect any two apps with Notis in the middle.
Box and Algolia, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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