Make file removal visible in the tracker
When a Box file is trashed or restored, Notis can update the matching Airtable record to reflect the change.
Trigger
Trashed File State Changed
Triggers when a file's trash state changes in Box. This trigger monitors a specific Box file and fires when its trash state changes (e.g., moved to trash or restored from trash).
Action
Update record
Modifies specified fields of an existing record in an airtable base and table; the base, table, and record must exist.
Why this helps
A tracker may continue pointing to a file that someone removed or may miss its restoration.
- Keep file registers accurate through cleanup.
- Make trash and restore changes visible.
- Avoid chasing links to unavailable files.
Setup
Build it in a few focused steps.
- 1Connect Box and Airtable once in the Notis portal.
- 2Create an automation in Automations, New Automation, and give it a name.
- 3Tell Notis how to identify the matching Airtable file record and update it with the trash state.
- 4Pick Box's Trashed File State Changed trigger and choose where run reports go.
- 5Test with one real trash or restore change.
Questions about this workflow
Does the trigger cover restoration as well as trashing?
Yes. It detects changes such as a file moving to trash or being restored from trash.
Can this permanently delete the Airtable record?
This workflow updates the record to reflect the Box state. It does not delete the record.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Box to Airtable. A trigger fires from one place; an action lands in another.
Box triggers
Airtable actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Create base
Creates a new airtable base with specified tables and fields within a workspace; ensure field options are valid for their type.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Create Comment
Creates a new comment on a specific record within an airtable base and table.
Collaboration Details Changed
Triggers when a collaboration's details change (e.g., role, status, expiration). This trigger monitors a specific collaboration and detects when any meaningful field changes, such as role, status, expiration date, access type, or acknowledgment status.
Create Field
Creates a new field within a specified table in an airtable base.
Comment Changed
Triggers when a comment's content or details change in Box. This trigger monitors a specific Box comment and detects when any meaningful field changes, such as message text edits, tagged message changes, or modification timestamp updates.
Create multiple records
Creates multiple new records in a specified airtable table.
New File Comment Added
Triggers when a new comment is added to a file in Box. This trigger monitors a specific Box file and fires when new comments are detected.
Create a record
Creates a new record in a specified airtable table; field values must conform to the table's column types.
File Metadata Changed
Triggers when a file's metadata or properties change in Box. This trigger monitors a specific Box file and fires when changes are detected in key fields like name, description, size, modification time, parent folder, or status.
Create table
Creates a new table within a specified existing airtable base, allowing definition of its name, description, and field structure.
File Shared Link Changed
Triggers when a file's shared link settings change in Box. This trigger monitors a specific Box file's shared link and fires when changes are detected in the shared link configuration, such as access level, permissions, password protection, expiration date, or vanity URL.
Delete Comment
Deletes an existing comment from a specified record in an airtable table.
New File Version Uploaded
Triggers when a new file version is uploaded to a file in Box. This trigger monitors a specific Box file and fires when new versions are detected.
Delete multiple records
Deletes up to 10 specified records from a table within an airtable base.
Connect any two apps with Notis in the middle.
Box and Airtable, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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