Keep pending collaboration invites from slipping
A pending Box invite appears. Notis can add it to Airtable so the outstanding access decision is easy to review.
Trigger
New Pending Collaboration Invite
Triggers when a new pending collaboration invite is created. This trigger monitors the user's pending collaborations and fires when new pending collaboration invites are detected.
Action
Create a record
Creates a new record in a specified airtable table; field values must conform to the table's column types.
Why this helps
Invitations awaiting action disappear from view when follow-up is spread across inboxes and shared folders.
- Surface pending invitations in a familiar tracker.
- Make invite follow-up easier to batch.
- Reduce forgotten access decisions.
Setup
Build it in a few focused steps.
- 1Connect Box and Airtable once in the Notis portal.
- 2Create an automation in Automations, New Automation, and give it a name.
- 3Tell Notis to create an Airtable follow-up record for each new pending Box invite.
- 4Pick Box's New Pending Collaboration Invite trigger and choose where run reports go.
- 5Test with one real pending invite.
Questions about this workflow
Does this approve or reject invitations?
No. The available Airtable action creates a tracking record; it does not change the Box invitation.
What if the invite does not include enough context?
The record can only include information supplied by Box. Add any extra context in your instruction if it is available elsewhere to Notis.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Box to Airtable. A trigger fires from one place; an action lands in another.
Box triggers
Airtable actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Create base
Creates a new airtable base with specified tables and fields within a workspace; ensure field options are valid for their type.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Create Comment
Creates a new comment on a specific record within an airtable base and table.
Collaboration Details Changed
Triggers when a collaboration's details change (e.g., role, status, expiration). This trigger monitors a specific collaboration and detects when any meaningful field changes, such as role, status, expiration date, access type, or acknowledgment status.
Create Field
Creates a new field within a specified table in an airtable base.
Comment Changed
Triggers when a comment's content or details change in Box. This trigger monitors a specific Box comment and detects when any meaningful field changes, such as message text edits, tagged message changes, or modification timestamp updates.
Create multiple records
Creates multiple new records in a specified airtable table.
New File Comment Added
Triggers when a new comment is added to a file in Box. This trigger monitors a specific Box file and fires when new comments are detected.
Create a record
Creates a new record in a specified airtable table; field values must conform to the table's column types.
File Metadata Changed
Triggers when a file's metadata or properties change in Box. This trigger monitors a specific Box file and fires when changes are detected in key fields like name, description, size, modification time, parent folder, or status.
Create table
Creates a new table within a specified existing airtable base, allowing definition of its name, description, and field structure.
File Shared Link Changed
Triggers when a file's shared link settings change in Box. This trigger monitors a specific Box file's shared link and fires when changes are detected in the shared link configuration, such as access level, permissions, password protection, expiration date, or vanity URL.
Delete Comment
Deletes an existing comment from a specified record in an airtable table.
New File Version Uploaded
Triggers when a new file version is uploaded to a file in Box. This trigger monitors a specific Box file and fires when new versions are detected.
Delete multiple records
Deletes up to 10 specified records from a table within an airtable base.
Connect any two apps with Notis in the middle.
Box and Airtable, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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