Know which Affinity lists may fit a new deal room item
As a deal room grows, a quick list catalog can show which Affinity lists may hold the relevant record.
Trigger
New Item Added to Folder
Triggers when a new item (file, folder, or web link) is added to a folder in Box. This trigger monitors a specific Box folder and fires when new items are detected.
Action
Get metadata on all lists
Returns metadata on lists.
Why this helps
New material can be hard to route when list names and purposes are not top of mind.
- See available Affinity list metadata at the moment new material arrives.
- Make routing choices with list names and descriptions in view.
- Reduce manual navigation during deal intake.
Setup
Build it in a few focused steps.
- 1Connect Box and Affinity once in the Notis portal.
- 2Create an automation in Automations, New Automation, and name it for deal room routing context.
- 3Tell Notis to retrieve Affinity list metadata and summarize lists relevant to the new item's folder and name; provide any list purpose guidance you use.
- 4Choose New Item Added to Folder for the deal room and select a report channel.
- 5Test with one real item and review whether the list suggestions are useful.
Questions about this workflow
Does this identify or update a specific list entry?
No. This action returns list metadata. To retrieve entries, use an appropriate list entry action with a specified list.
Can Notis know what each list is for?
It can use descriptions returned by Affinity or purpose guidance you include in the automation prompt.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Box to Affinity. A trigger fires from one place; an action lands in another.
Box triggers
Affinity actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Get a company s list entries
Summarize company data across all lists, including list-specific fields and metadata like creation date and author. access requires "export data from lists" permission.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Get a company s lists
Returns metadata for all the lists on which the given company appears.
Collaboration Details Changed
Triggers when a collaboration's details change (e.g., role, status, expiration). This trigger monitors a specific collaboration and detects when any meaningful field changes, such as role, status, expiration date, access type, or acknowledgment status.
Get all companies
Affinity api allows paginated access to company info and custom fields. use `fieldids` or `fieldtypes` to specify data in a request. retrieve field ids/types via get `/v2/companies/fields`. export permission needed.
Comment Changed
Triggers when a comment's content or details change in Box. This trigger monitors a specific Box comment and detects when any meaningful field changes, such as message text edits, tagged message changes, or modification timestamp updates.
Get all list entries on a list
Access and export essential data and metadata for companies, persons, or opportunities from a list, specifying data via `fieldids` or `fieldtypes`. "export data from lists" permission is necessary.
New File Comment Added
Triggers when a new comment is added to a file in Box. This trigger monitors a specific Box file and fires when new comments are detected.
Get all list entries on a saved view
Use the endpoint to access rows in a saved view with specific filters and selected fields from a web app. it doesn't maintain sort order, supports only sheet-type views, and requires export permissions.
File Metadata Changed
Triggers when a file's metadata or properties change in Box. This trigger monitors a specific Box file and fires when changes are detected in key fields like name, description, size, modification time, parent folder, or status.
Get all opportunities
Pagination through opportunities in affinity yields basic info but excludes field data. for field data, use specified get endpoints. "export data from lists" permission needed.
File Shared Link Changed
Triggers when a file's shared link settings change in Box. This trigger monitors a specific Box file's shared link and fires when changes are detected in the shared link configuration, such as access level, permissions, password protection, expiration date, or vanity URL.
Get all persons
The affinity api offers paginated access to person data using `fieldids` or `fieldtypes`. bulk extraction needs special permissions and supports multiple parameters.
New File Version Uploaded
Triggers when a new file version is uploaded to a file in Box. This trigger monitors a specific Box file and fires when new versions are detected.
Get a person s list entries
Summary: browse rows for a person in all lists, showing field data and entry metadata like creation time and author. requires "export data from lists" permission.
Connect any two apps with Notis in the middle.
Box and Affinity, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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