Handle file sharing requests with less manual back and forth
Turn a clearly specified request into a Drive permission change and keep the action report in Notis.
Trigger
Webhook received
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Action
Add file sharing preference
Modifies sharing permissions for an existing google drive file, granting a specified role to a user, group, domain, or 'anyone'.
Why this helps
Sharing requests can stall while someone tracks down the right file, recipient, and access level.
- Reduce manual steps for routine sharing requests
- Apply the requested access role to a specified recipient
- Keep a run report for the permission change
Setup
Build it in a few focused steps.
- 1Connect BotPenguin and Google Drive to Notis once in the portal.
- 2Create an automation named Drive Sharing Request Handler.
- 3Tell Notis to use each webhook request's file, recipient, and requested role to add the sharing preference.
- 4Choose the Notis webhook trigger and select where run reports should go.
- 5Test with one real, approved sharing request and confirm the resulting access.
Questions about this workflow
Does this automation monitor BotPenguin?
No. The available trigger is a Notis webhook, so a request containing the sharing details must start the run.
What details are needed?
Provide an identifiable existing file, the recipient, and the role to grant in the webhook request.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link BotPenguin to Google Drive. A trigger fires from one place; an action lands in another.
BotPenguin triggers
Google Drive actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Add file sharing preference
Modifies sharing permissions for an existing google drive file, granting a specified role to a user, group, domain, or 'anyone'.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Copy file
Duplicates an existing file in google drive, identified by its `file id`.
Create Comment
Tool to create a comment on a file. use when you need to add a new comment to a specific file in google drive.
Create Shared Drive
Tool to create a new shared drive. use when you need to programmatically create a new shared drive for collaboration or storage.
Create File or Folder
Creates a new file or folder with metadata. use to create empty files or folders, or files with content by providing it in the request body (though this action primarily focuses on metadata creation).
Create a File from Text
Creates a new file in google drive from provided text content (up to 10mb), supporting various formats including automatic conversion to google workspace types.
Create a folder
Creates a new folder in google drive, optionally within a parent folder specified by its id or name; if a parent name is provided but not found, the action will fail.
Create Reply
Tool to create a reply to a comment in google drive. use when you need to respond to an existing comment on a file.
Connect any two apps with Notis in the middle.
BotPenguin and Google Drive, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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No card. Works with personal or business Google Drive.