Prepare guest messages ahead of upcoming stays
A recurring Notis check can surface upcoming stays and prepare draft messages so guest communication is ready before arrival.
Trigger
Recurring schedule
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Action
Create email draft
Creates a gmail email draft, supporting to/cc/bcc, subject, plain/html body (ensure `is html=true` for html), attachments, and threading.
Why this helps
Pre-stay communication can slip when upcoming reservations are spread across a busy calendar and inbox.
- Review upcoming stays in a regular routine.
- Prepare messages before the arrival period gets busy.
- Keep guest emails as drafts until you confirm timing and content.
Setup
Build it in a few focused steps.
- 1Connect Bookingmood and Gmail once in the Notis portal.
- 2Create an automation in Automations, New Automation, and name it for upcoming stay preparation.
- 3Describe that Notis should check for upcoming stays and create Gmail drafts using verified booking details, leaving timing or arrival instructions out unless supplied.
- 4Pick a recurring schedule trigger and choose where run reports should go.
- 5Test with one real upcoming stay and review the draft details.
Questions about this workflow
What timing should I choose?
Choose a recurring schedule that fits your guest communication routine. The schedule is a Notis-native trigger, not a Bookingmood event.
Will it send arrival instructions automatically?
No. Gmail drafts are created for review, and instructions should only be included when you have supplied or verified them.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Bookingmood to Gmail. A trigger fires from one place; an action lands in another.
Bookingmood triggers
Gmail actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Modify email labels
Adds and/or removes specified gmail labels for a message; ensure `message id` and all `label ids` are valid (use 'listlabels' for custom label ids).
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Create email draft
Creates a gmail email draft, supporting to/cc/bcc, subject, plain/html body (ensure `is html=true` for html), attachments, and threading.
Create label
Creates a new label with a unique name in the specified user's gmail account.
Delete Draft
Permanently deletes a specific gmail draft using its id; ensure the draft exists and the user has necessary permissions for the given `user id`.
Delete message
Permanently deletes a specific email message by its id from a gmail mailbox; for `user id`, use 'me' for the authenticated user or an email address to which the authenticated user has delegated access.
Fetch emails
Fetches a list of email messages from a gmail account, supporting filtering, pagination, and optional full content retrieval.
Fetch message by message ID
Fetches a specific email message by its id, provided the `message id` exists and is accessible to the authenticated `user id`.
Fetch Message by Thread ID
Retrieves messages from a gmail thread using its `thread id`, where the thread must be accessible by the specified `user id`.
Connect any two apps with Notis in the middle.
Bookingmood and Gmail, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
Save your first hour today.
7-day trial of any paid plan, with 20$ of usage included.
No card. Works with personal or business Gmail.