Find the existing board before starting another
Look for the workspace that already fits the incoming project, so the next step can build on shared context instead of fragmenting it.
Trigger
Webhook received
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Action
Get Boards
Tool to retrieve accessible boards with optional filters. use when you need to list or search boards by team, project, owner, or keywords.
Why this helps
Creating a new workspace too quickly can split planning across multiple boards and make information harder to find.
- Help locate an existing board before creating another.
- Reduce scattered planning across duplicate spaces.
- Start project work with more shared context.
Setup
Build it in a few focused steps.
- 1Connect Bika.ai and Miro to Notis once in the portal.
- 2Create an automation in Automations or ask Notis to create it conversationally.
- 3Give one instruction to search accessible Miro boards for a match to incoming Bika project context.
- 4Select an incoming webhook trigger and a channel for run reports.
- 5Test with one real project and verify the suggested board is relevant.
Questions about this workflow
Does this create a board if none matches?
No. This workflow searches accessible boards; it does not create a new one.
How does it avoid duplicates?
It checks for a relevant existing board before the team decides whether a new workspace is needed.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Bika.ai to Miro. A trigger fires from one place; an action lands in another.
Bika.ai triggers
Miro actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Create Board
Tool to create a new board. use when you need to set up a board with a specific name, description, and policies. example: "create a new board named project plan".
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Delete App Card Item
Tool to delete an app card item from a board. use when you need to remove an app card item created by your app after it is no longer needed.
Delete Document Item
Tool to delete a document item from a board. use when you need to remove a document item (e.g., pdf or image) that is no longer relevant. example: "delete the document item with id 'item456' from board 'board123'."
Delete Item
Tool to delete a specific item from a board. use when you need to remove an item (e.g., shape, sticky note) after confirming its board and item ids.
Get App Card Item
Tool to retrieve a specific app card item by its id. use when you need the details of an existing app card item.
Get Board
Tool to retrieve details of a specific board. use when you have a board id and need to fetch its metadata.
Get Board Members
Tool to retrieve a list of members for a board. use when you need to list all users with access to a board after confirming its id.
Get Boards
Tool to retrieve accessible boards with optional filters. use when you need to list or search boards by team, project, owner, or keywords.
Connect any two apps with Notis in the middle.
Bika.ai and Miro, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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