Keep reference documents from going stale
When a document is confirmed out of date, remove it from the working board so people do not rely on an old reference.
Trigger
Webhook received
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Action
Delete Document Item
Tool to delete a document item from a board. use when you need to remove a document item (e.g., pdf or image) that is no longer relevant. example: "delete the document item with id 'item456' from board 'board123'."
Why this helps
Old documents left on a board can distract people or send them back to outdated information.
- Remove confirmed outdated references from the working board.
- Reduce the chance of someone opening a stale document.
- Keep shared visual spaces more relevant.
Setup
Build it in a few focused steps.
- 1Connect Bika.ai and Miro to Notis once through the portal.
- 2Create the automation through Automations or ask Notis conversationally.
- 3Describe in one instruction how to delete a specific Miro document item when Bika context confirms it is obsolete.
- 4Choose an incoming webhook trigger and a report channel.
- 5Test with a real obsolete document and verify the intended document is gone.
Questions about this workflow
Can it delete any board item?
This workflow is specifically for a document item; use Delete Item for other item types.
Should it remove a document based on an uncertain update?
The instruction should require confirmation that the document is no longer relevant.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Bika.ai to Miro. A trigger fires from one place; an action lands in another.
Bika.ai triggers
Miro actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Create Board
Tool to create a new board. use when you need to set up a board with a specific name, description, and policies. example: "create a new board named project plan".
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Delete App Card Item
Tool to delete an app card item from a board. use when you need to remove an app card item created by your app after it is no longer needed.
Delete Document Item
Tool to delete a document item from a board. use when you need to remove a document item (e.g., pdf or image) that is no longer relevant. example: "delete the document item with id 'item456' from board 'board123'."
Delete Item
Tool to delete a specific item from a board. use when you need to remove an item (e.g., shape, sticky note) after confirming its board and item ids.
Get App Card Item
Tool to retrieve a specific app card item by its id. use when you need the details of an existing app card item.
Get Board
Tool to retrieve details of a specific board. use when you have a board id and need to fetch its metadata.
Get Board Members
Tool to retrieve a list of members for a board. use when you need to list all users with access to a board after confirming its id.
Get Boards
Tool to retrieve accessible boards with optional filters. use when you need to list or search boards by team, project, owner, or keywords.
Connect any two apps with Notis in the middle.
Bika.ai and Miro, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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