Give report reviewers the right Drive access
Reduce last-minute access requests by granting reviewers the role you specify on a matching report.
Trigger
Recurring schedule
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Action
Add file sharing preference
Modifies sharing permissions for an existing google drive file, granting a specified role to a user, group, domain, or 'anyone'.
Why this helps
A report is less useful when reviewers cannot open it at the moment they need it.
- Cuts down on manual permission updates
- Applies the access role you specify
- Makes recurring report reviews easier to coordinate
Setup
Build it in a few focused steps.
- 1Connect Beaconstac and Google Drive once in the Notis portal.
- 2Create a new automation and instruct Notis which report to find and who should receive which role.
- 3Choose a recurring schedule and a report channel.
- 4Test with one real report and verify the resulting Drive permission.
- 5Confirm that the named reviewers can access the report as intended.
Questions about this workflow
Can the workflow share reports with a domain or anyone?
The Drive action supports users, groups, domains, or anyone. Specify the intended recipient and role clearly in your instruction.
Does this create the report too?
This workflow grants access to an existing Drive file. Create or save the report separately, or use a workflow designed to create it.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Beaconstac to Google Drive. A trigger fires from one place; an action lands in another.
Beaconstac triggers
Google Drive actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Add file sharing preference
Modifies sharing permissions for an existing google drive file, granting a specified role to a user, group, domain, or 'anyone'.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Copy file
Duplicates an existing file in google drive, identified by its `file id`.
Create Comment
Tool to create a comment on a file. use when you need to add a new comment to a specific file in google drive.
Create Shared Drive
Tool to create a new shared drive. use when you need to programmatically create a new shared drive for collaboration or storage.
Create File or Folder
Creates a new file or folder with metadata. use to create empty files or folders, or files with content by providing it in the request body (though this action primarily focuses on metadata creation).
Create a File from Text
Creates a new file in google drive from provided text content (up to 10mb), supporting various formats including automatic conversion to google workspace types.
Create a folder
Creates a new folder in google drive, optionally within a parent folder specified by its id or name; if a parent name is provided but not found, the action will fail.
Create Reply
Tool to create a reply to a comment in google drive. use when you need to respond to an existing comment on a file.
Connect any two apps with Notis in the middle.
Beaconstac and Google Drive, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
Save your first hour today.
7-day trial of any paid plan, with 20$ of usage included.
No card. Works with personal or business Google Drive.