Acknowledge candidate responses promptly
Confirm that a response arrived and make the next step clear to the candidate.
Trigger
Webhook received
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Action
Reply to email thread
Sends a reply within a specific gmail thread using the original thread's subject, requiring a valid `thread id` and correctly formatted email addresses. supports attachments via the `attachment` parameter with valid `s3key`, `mimetype`, and `name`.
Why this helps
Candidates may not know their interview response was received, while the hiring team is busy moving between tasks.
- Confirm receipt soon after a response arrives.
- Keep the acknowledgment in the existing email conversation.
- Use a clear next step when one is available.
Setup
Build it in a few focused steps.
- 1Connect Async interview and Gmail once in the Notis portal.
- 2Create an automation in Automations, then choose a name and prompt.
- 3Tell Notis to find the candidate's accessible Gmail thread and reply with a short acknowledgment and any next step explicitly provided for that interview.
- 4Pick the webhook trigger and choose where run reports go.
- 5Test with one real candidate response and review the sent reply.
Questions about this workflow
Does this send a message automatically?
Yes. The workflow replies in the Gmail thread, so test the wording and thread matching with one real example.
What if there is no matching email thread?
The workflow depends on an accessible thread. Instruct Notis to report the issue instead of sending if it cannot identify the correct conversation.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Async interview to Gmail. A trigger fires from one place; an action lands in another.
Async interview triggers
Gmail actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Modify email labels
Adds and/or removes specified gmail labels for a message; ensure `message id` and all `label ids` are valid (use 'listlabels' for custom label ids).
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Create email draft
Creates a gmail email draft, supporting to/cc/bcc, subject, plain/html body (ensure `is html=true` for html), attachments, and threading.
Create label
Creates a new label with a unique name in the specified user's gmail account.
Delete Draft
Permanently deletes a specific gmail draft using its id; ensure the draft exists and the user has necessary permissions for the given `user id`.
Delete message
Permanently deletes a specific email message by its id from a gmail mailbox; for `user id`, use 'me' for the authenticated user or an email address to which the authenticated user has delegated access.
Fetch emails
Fetches a list of email messages from a gmail account, supporting filtering, pagination, and optional full content retrieval.
Fetch message by message ID
Fetches a specific email message by its id, provided the `message id` exists and is accessible to the authenticated `user id`.
Fetch Message by Thread ID
Retrieves messages from a gmail thread using its `thread id`, where the thread must be accessible by the specified `user id`.
Connect any two apps with Notis in the middle.
Async interview and Gmail, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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