Start recurring recruiting retainers from signed Ashby clients
A scheduled check can spot newly signed clients and prepare their recurring billing in Stripe once customer, price, and retainer details are confirmed.
Trigger
Recurring schedule
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Action
Create subscription
Creates a new, highly configurable subscription for an existing stripe customer, supporting multiple items, trials, discounts, and various billing/payment options.
Why this helps
Recurring retainers are easy to overlook when signed client terms live in recruiting records and billing setup happens elsewhere.
- Catch signed clients during a regular review
- Use existing Stripe customer and price records
- Surface incomplete billing details before subscription creation
Setup
Build it in a few focused steps.
- 1Connect Ashby and Stripe once in the Notis portal.
- 2Create an automation in Automations, New Automation, and give it a name.
- 3Tell Notis to check Ashby for signed recruiting clients and create a Stripe subscription only when the customer, price, and agreed terms are confirmed.
- 4Choose a recurring schedule and where run reports should go.
- 5Test with one real signed client and verify the resulting subscription.
Questions about this workflow
Can Notis invent a price if one is not available?
No. The instruction should require a confirmed Stripe price and report missing billing details instead of guessing.
Can the subscription be created without a Stripe customer?
No. This action requires an existing Stripe customer for the subscription.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Ashby to Stripe. A trigger fires from one place; an action lands in another.
Ashby triggers
Stripe actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Cancel subscription
Cancels a customer's active stripe subscription at the end of the current billing period, with options to invoice immediately for metered usage and prorate charges for unused time.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Confirm payment intent
Confirms a stripe paymentintent to finalize a payment; a `return url` is necessary if the payment method requires customer redirection.
Create Customer
Creates a new customer in stripe, required for creating charges or subscriptions; an email is highly recommended for customer communications.
Create an invoice
Creates a new draft stripe invoice for a customer; use to revise an existing invoice, bill for a specific subscription (which must belong to the customer), or apply detailed customizations.
Create payment intent
Creates a stripe paymentintent to initiate and process a customer's payment; using `application fee amount` for a connected account requires the `stripe-account` header.
Create a price
Creates a new stripe price for a product, defining its charges (one-time or recurring) and billing scheme; requires either an existing `product` id or `product data`.
Create product
Creates a new product in stripe, encoding the request as `application/x-www-form-urlencoded` by flattening nested structures.
Create Refund
Creates a full or partial refund in stripe, targeting either a specific charge id or a payment intent id.
Connect any two apps with Notis in the middle.
Ashby and Stripe, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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