Move Ashby shortlisted candidates into HubSpot
Keep promising candidates visible in HubSpot with a clear recruiting note and less copy and paste.
Trigger
Webhook received
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Action
Create batch of contacts
Creates up to 100 new contact records in hubspot crm, optionally associating them with existing crm objects; ensure associated object ids are valid.
Why this helps
A strong shortlist can sit in Ashby while the people responsible for follow-up work elsewhere.
- Create contacts for candidates selected for outreach.
- Include the Ashby context needed for a useful follow-up.
- Reduce duplicate entry between recruiting and relationship work.
Setup
Build it in a few focused steps.
- 1Connect Ashby and HubSpot once in the Notis portal.
- 2Create an automation and describe how to identify shortlisted candidates and create relevant HubSpot contacts.
- 3Choose notis_webhook as the trigger and arrange for an HTTP request when you want the workflow to run.
- 4Choose where run reports should go, then test with one real Ashby candidate.
Questions about this workflow
Does Ashby trigger this automatically when a candidate is shortlisted?
Ashby triggers are not available here. This workflow starts when a webhook HTTP request arrives, and Notis can then use connected Ashby access to identify the candidates you describe.
Can I control which candidates become contacts?
Yes. Describe the shortlist criteria in the automation instruction and test it with a real candidate before relying on it.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Ashby to Hubspot. A trigger fires from one place; an action lands in another.
Ashby triggers
Hubspot actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Add asset association
Associates an existing asset ('form', 'object list', or 'external web url') with a specified hubspot marketing campaign.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Add token to event template
Adds a new custom data token to an existing event template for a specified hubspot application, optionally populating a crm object property if objectpropertyname is provided.
Archive email
Archives the hubspot email specified by `emailid` by moving it to the recycling bin, making it inaccessible unless restored.
Archive a batch of emails by ID
Archives multiple hubspot crm emails by id; ids must exist as archiving is irreversible.
Archive a batch of quotes by id
Archives a batch of existing, non-archived quotes by their ids; this action is irreversible and useful for managing outdated or irrelevant quotes.
Archive batch of companies by id
Archives a batch of companies by their unique ids; targeted companies must exist, not be previously archived, and this api operation is irreversible.
Archive batch of contacts by id
Archives a batch of existing contacts by their hubspot crm ids, rendering them inactive; this action is irreversible via the api and requires manual restoration or a separate unarchive endpoint.
Archive batch of deals by id
Archives a batch of existing deals by their unique hubspot ids, removing them from active views and reports (soft delete); archived deals may be restorable.
Connect any two apps with Notis in the middle.
Ashby and Hubspot, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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