Keep candidate outreach history with HubSpot records
Make outreach easier to understand later by recording the relevant Ashby recruiting context in HubSpot.
Trigger
Webhook received
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Action
Create a batch of emails
Creates multiple email objects for record-keeping (does not send emails) within hubspot crm in a single batch, allowing properties and associations to other crm objects to be set for each email.
Why this helps
When recruiting outreach is spread across tools, teammates can struggle to see what was already discussed.
- Record outreach context in HubSpot for future reference.
- Associate records with relevant existing CRM objects when identified.
- Reduce repeated questions about prior candidate conversations.
Setup
Build it in a few focused steps.
- 1Connect Ashby and HubSpot once in the Notis portal.
- 2Create an automation that describes which outreach details to record as HubSpot email engagement records.
- 3Choose notis_webhook as the trigger for the run.
- 4Choose where run reports should go, then test with one real outreach example.
Questions about this workflow
Does this send an email to a candidate?
No. This action creates email objects for record-keeping in HubSpot; it does not send emails.
What if a contact association cannot be found?
Specify how Notis should handle missing or uncertain associations in your instruction, then review the test run.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Ashby to Hubspot. A trigger fires from one place; an action lands in another.
Ashby triggers
Hubspot actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Add asset association
Associates an existing asset ('form', 'object list', or 'external web url') with a specified hubspot marketing campaign.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Add token to event template
Adds a new custom data token to an existing event template for a specified hubspot application, optionally populating a crm object property if objectpropertyname is provided.
Archive email
Archives the hubspot email specified by `emailid` by moving it to the recycling bin, making it inaccessible unless restored.
Archive a batch of emails by ID
Archives multiple hubspot crm emails by id; ids must exist as archiving is irreversible.
Archive a batch of quotes by id
Archives a batch of existing, non-archived quotes by their ids; this action is irreversible and useful for managing outdated or irrelevant quotes.
Archive batch of companies by id
Archives a batch of companies by their unique ids; targeted companies must exist, not be previously archived, and this api operation is irreversible.
Archive batch of contacts by id
Archives a batch of existing contacts by their hubspot crm ids, rendering them inactive; this action is irreversible via the api and requires manual restoration or a separate unarchive endpoint.
Archive batch of deals by id
Archives a batch of existing deals by their unique hubspot ids, removing them from active views and reports (soft delete); archived deals may be restorable.
Connect any two apps with Notis in the middle.
Ashby and Hubspot, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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