Find candidate files that may already exist
Search for likely duplicate candidate materials before your team creates another copy.
Trigger
Recurring schedule
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Action
Find file
Tool to list or search for files and folders in google drive. use when you need to find specific files based on query criteria or list contents of a drive/folder.
Why this helps
Repeated candidate documents make it harder to know which file is current and relevant.
- Search for likely matching documents before adding more.
- Reduce confusion from repeated files.
- Surface possible matches for human review.
Setup
Build it in a few focused steps.
- 1Connect Ashby and Google Drive once in the Notis portal.
- 2Create an automation and describe how to search for possible duplicate candidate files.
- 3Specify the candidate identifiers and matching criteria to use from available Ashby data.
- 4Pick a recurring schedule and choose where run reports go.
- 5Test with one real candidate and inspect the search results.
Questions about this workflow
Will this delete duplicate files?
No. It searches Drive and reports possible matches for review.
How does it know which files match?
Describe the identifiers or naming details to search for. Results depend on information available in Ashby and searchable Drive metadata.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Ashby to Google Drive. A trigger fires from one place; an action lands in another.
Ashby triggers
Google Drive actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Add file sharing preference
Modifies sharing permissions for an existing google drive file, granting a specified role to a user, group, domain, or 'anyone'.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Copy file
Duplicates an existing file in google drive, identified by its `file id`.
Create Comment
Tool to create a comment on a file. use when you need to add a new comment to a specific file in google drive.
Create Shared Drive
Tool to create a new shared drive. use when you need to programmatically create a new shared drive for collaboration or storage.
Create File or Folder
Creates a new file or folder with metadata. use to create empty files or folders, or files with content by providing it in the request body (though this action primarily focuses on metadata creation).
Create a File from Text
Creates a new file in google drive from provided text content (up to 10mb), supporting various formats including automatic conversion to google workspace types.
Create a folder
Creates a new folder in google drive, optionally within a parent folder specified by its id or name; if a parent name is provided but not found, the action will fail.
Create Reply
Tool to create a reply to a comment in google drive. use when you need to respond to an existing comment on a file.
Connect any two apps with Notis in the middle.
Ashby and Google Drive, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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No card. Works with personal or business Google Drive.