Catch stalled candidate follow-ups before they drop
A scheduled Ashby review can turn apparent pipeline stalls into clear Gmail reminders for a recruiter to check.
Trigger
Recurring schedule
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Action
Create email draft
Creates a gmail email draft, supporting to/cc/bcc, subject, plain/html body (ensure `is html=true` for html), attachments, and threading.
Why this helps
Candidates can sit untouched in a pipeline when follow-up depends on someone remembering to scan every stage.
- Bring potentially stalled records to attention
- Keep reminders tied to available Ashby details
- Let a recruiter decide whether and how to follow up
Setup
Build it in a few focused steps.
- 1Connect Ashby and Gmail to Notis once in the portal.
- 2Create an automation in Automations, New Automation, and give it a clear name.
- 3Tell Notis to review available Ashby candidate pipeline activity, flag records that meet your stated inactivity rule, and draft a Gmail reminder for review.
- 4Pick a recurring schedule, state the inactivity window in your instruction, and choose where run reports should go.
- 5Test with one real candidate record and confirm the available Ashby activity supports your rule.
Questions about this workflow
Can Notis know which candidates are stalled?
It can apply an inactivity rule you provide to activity data Ashby returns. If the relevant history or timestamps are unavailable, the automation should report that limitation.
Does it contact candidates?
This workflow drafts an internal Gmail reminder for review. It does not send a candidate message.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Ashby to Gmail. A trigger fires from one place; an action lands in another.
Ashby triggers
Gmail actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Modify email labels
Adds and/or removes specified gmail labels for a message; ensure `message id` and all `label ids` are valid (use 'listlabels' for custom label ids).
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Create email draft
Creates a gmail email draft, supporting to/cc/bcc, subject, plain/html body (ensure `is html=true` for html), attachments, and threading.
Create label
Creates a new label with a unique name in the specified user's gmail account.
Delete Draft
Permanently deletes a specific gmail draft using its id; ensure the draft exists and the user has necessary permissions for the given `user id`.
Delete message
Permanently deletes a specific email message by its id from a gmail mailbox; for `user id`, use 'me' for the authenticated user or an email address to which the authenticated user has delegated access.
Fetch emails
Fetches a list of email messages from a gmail account, supporting filtering, pagination, and optional full content retrieval.
Fetch message by message ID
Fetches a specific email message by its id, provided the `message id` exists and is accessible to the authenticated `user id`.
Fetch Message by Thread ID
Retrieves messages from a gmail thread using its `thread id`, where the thread must be accessible by the specified `user id`.
Connect any two apps with Notis in the middle.
Ashby and Gmail, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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