Send interview confirmations using Ashby details
When an interview needs confirming, a request can trigger Notis to find its Ashby details and send a clear Gmail message.
Trigger
Webhook received
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Action
Send Email
Sends an email via gmail api using the authenticated user's google profile display name, requiring `is html=true` if the body contains html and valid `s3key`, `mimetype`, `name` for any attachment.
Why this helps
Interview logistics can be scattered across records, making it easy to delay or omit a confirmation.
- Reduce manual copying of interview details
- Send confirmations from the latest accessible Ashby information
- Keep the message focused on logistics
Setup
Build it in a few focused steps.
- 1Connect Ashby and Gmail to Notis once in the portal.
- 2Create an automation in Automations, New Automation, and give it a clear name.
- 3Tell Notis to use the incoming request to locate the Ashby interview and send a confirmation using only available details to the explicitly specified recipients.
- 4Pick a webhook trigger and choose where run reports should go.
- 5Test with one real interview request and verify the details and recipients before relying on it.
Questions about this workflow
What needs to be in the webhook request?
Include enough identifying information to locate the interview and specify its intended recipients. Notis can only use details available from Ashby or the request.
Does this send a real email?
Yes. It uses Gmail Send Email, so test with a safe real example and verify recipient details before using it routinely.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Ashby to Gmail. A trigger fires from one place; an action lands in another.
Ashby triggers
Gmail actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Modify email labels
Adds and/or removes specified gmail labels for a message; ensure `message id` and all `label ids` are valid (use 'listlabels' for custom label ids).
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Create email draft
Creates a gmail email draft, supporting to/cc/bcc, subject, plain/html body (ensure `is html=true` for html), attachments, and threading.
Create label
Creates a new label with a unique name in the specified user's gmail account.
Delete Draft
Permanently deletes a specific gmail draft using its id; ensure the draft exists and the user has necessary permissions for the given `user id`.
Delete message
Permanently deletes a specific email message by its id from a gmail mailbox; for `user id`, use 'me' for the authenticated user or an email address to which the authenticated user has delegated access.
Fetch emails
Fetches a list of email messages from a gmail account, supporting filtering, pagination, and optional full content retrieval.
Fetch message by message ID
Fetches a specific email message by its id, provided the `message id` exists and is accessible to the authenticated `user id`.
Fetch Message by Thread ID
Retrieves messages from a gmail thread using its `thread id`, where the thread must be accessible by the specified `user id`.
Connect any two apps with Notis in the middle.
Ashby and Gmail, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
Save your first hour today.
7-day trial of any paid plan, with 20$ of usage included.
No card. Works with personal or business Gmail.