Draft clearer candidate status updates from Ashby
Use a simple request to turn available Ashby status context into a concise candidate update draft.
Trigger
Webhook received
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Action
Create email draft
Creates a gmail email draft, supporting to/cc/bcc, subject, plain/html body (ensure `is html=true` for html), attachments, and threading.
Why this helps
Writing thoughtful status updates takes time, especially when the candidate's latest pipeline context is buried in recruiting records.
- Make status messages quicker to prepare
- Ground drafts in available candidate and pipeline context
- Keep every update reviewable before sending
Setup
Build it in a few focused steps.
- 1Connect Ashby and Gmail to Notis once in the portal.
- 2Create an automation in Automations, New Automation, and give it a clear name.
- 3Tell Notis to use the incoming request to locate the candidate and draft a truthful status update based on Ashby information, flagging any missing decision or detail.
- 4Pick a webhook trigger and choose where run reports should go.
- 5Test with one real candidate request and review the draft for accuracy and tone.
Questions about this workflow
Will Notis invent a hiring decision if one is missing?
No. Instruct it to use only available status information and flag missing decisions or details for you to supply.
Can I use this for rejection messages?
You can specify the intended message in the request, but provide the actual decision and any required policy language. Review the draft before sending.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Ashby to Gmail. A trigger fires from one place; an action lands in another.
Ashby triggers
Gmail actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Modify email labels
Adds and/or removes specified gmail labels for a message; ensure `message id` and all `label ids` are valid (use 'listlabels' for custom label ids).
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Create email draft
Creates a gmail email draft, supporting to/cc/bcc, subject, plain/html body (ensure `is html=true` for html), attachments, and threading.
Create label
Creates a new label with a unique name in the specified user's gmail account.
Delete Draft
Permanently deletes a specific gmail draft using its id; ensure the draft exists and the user has necessary permissions for the given `user id`.
Delete message
Permanently deletes a specific email message by its id from a gmail mailbox; for `user id`, use 'me' for the authenticated user or an email address to which the authenticated user has delegated access.
Fetch emails
Fetches a list of email messages from a gmail account, supporting filtering, pagination, and optional full content retrieval.
Fetch message by message ID
Fetches a specific email message by its id, provided the `message id` exists and is accessible to the authenticated `user id`.
Fetch Message by Thread ID
Retrieves messages from a gmail thread using its `thread id`, where the thread must be accessible by the specified `user id`.
Connect any two apps with Notis in the middle.
Ashby and Gmail, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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