Adjust collaborator access during a research handoff
Keep access aligned with the work by updating an existing permission when the handoff details change.
Trigger
Webhook received
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Action
Update Permission
Tool to update a permission with patch semantics. use when you need to modify an existing permission for a file or shared drive.
Why this helps
A collaborator's access can become outdated as research ownership and responsibilities shift.
- Update an existing permission as responsibilities change.
- Keep access changes tied to an explicit handoff request.
- Reduce manual permission administration.
Setup
Build it in a few focused steps.
- 1Connect Are.na and Google Drive in the Notis portal.
- 2Create an automation named for updating research file access.
- 3Tell Notis to update the specified existing permission on the supplied Drive file using the requested role.
- 4Choose the webhook trigger and select where run reports should go.
- 5Test with a permission and file you can safely inspect, then confirm the access level.
Questions about this workflow
Can this add a new collaborator?
This action updates an existing permission. Use Add file sharing preference when a new permission needs to be created.
What identifiers are needed?
Provide the Drive file id and existing permission id, plus the intended role. Are.na does not provide these through a trigger here.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Are.na to Google Drive. A trigger fires from one place; an action lands in another.
Are.na triggers
Google Drive actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Add file sharing preference
Modifies sharing permissions for an existing google drive file, granting a specified role to a user, group, domain, or 'anyone'.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Copy file
Duplicates an existing file in google drive, identified by its `file id`.
Create Comment
Tool to create a comment on a file. use when you need to add a new comment to a specific file in google drive.
Create Shared Drive
Tool to create a new shared drive. use when you need to programmatically create a new shared drive for collaboration or storage.
Create File or Folder
Creates a new file or folder with metadata. use to create empty files or folders, or files with content by providing it in the request body (though this action primarily focuses on metadata creation).
Create a File from Text
Creates a new file in google drive from provided text content (up to 10mb), supporting various formats including automatic conversion to google workspace types.
Create a folder
Creates a new folder in google drive, optionally within a parent folder specified by its id or name; if a parent name is provided but not found, the action will fail.
Create Reply
Tool to create a reply to a comment in google drive. use when you need to respond to an existing comment on a file.
Connect any two apps with Notis in the middle.
Are.na and Google Drive, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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