Keep project email aligned with Are.na research
Give active projects a lighter inbox review. Notis can look for relevant conversations and label them so they are easier to pick up again.
Trigger
Recurring schedule
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Action
Modify email labels
Adds and/or removes specified gmail labels for a message; ensure `message id` and all `label ids` are valid (use 'listlabels' for custom label ids).
Why this helps
When research and email live in separate places, project conversations can be missed or needlessly searched for again.
- Surface project-related email for an easier review.
- Use consistent Gmail labels to group relevant conversations.
- Reduce repeated searches across inbox and research collections.
Setup
Build it in a few focused steps.
- 1Connect Are.na and Gmail once in the Notis portal.
- 2Create an automation in Automations, New Automation, and name the project inbox review.
- 3Tell Notis which Are.na projects to use as context, how to identify related Gmail messages, and which existing label to apply.
- 4Pick a recurring schedule and choose where run reports should go.
- 5Test with one real project and check the labeled messages.
Questions about this workflow
Will Notis invent labels for each project?
No. Specify existing Gmail labels in your instruction. The workflow applies labels to messages that match the project context.
Can Notis use project names alone?
You can instruct Notis to use names and any accessible Are.na research. Check the test results to ensure the matches are relevant.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Are.na to Gmail. A trigger fires from one place; an action lands in another.
Are.na triggers
Gmail actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Modify email labels
Adds and/or removes specified gmail labels for a message; ensure `message id` and all `label ids` are valid (use 'listlabels' for custom label ids).
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Create email draft
Creates a gmail email draft, supporting to/cc/bcc, subject, plain/html body (ensure `is html=true` for html), attachments, and threading.
Create label
Creates a new label with a unique name in the specified user's gmail account.
Delete Draft
Permanently deletes a specific gmail draft using its id; ensure the draft exists and the user has necessary permissions for the given `user id`.
Delete message
Permanently deletes a specific email message by its id from a gmail mailbox; for `user id`, use 'me' for the authenticated user or an email address to which the authenticated user has delegated access.
Fetch emails
Fetches a list of email messages from a gmail account, supporting filtering, pagination, and optional full content retrieval.
Fetch message by message ID
Fetches a specific email message by its id, provided the `message id` exists and is accessible to the authenticated `user id`.
Fetch Message by Thread ID
Retrieves messages from a gmail thread using its `thread id`, where the thread must be accessible by the specified `user id`.
Connect any two apps with Notis in the middle.
Are.na and Gmail, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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