Find related Gmail messages from a record
Start with a record's customer or project context and let Notis find relevant email in Gmail.
Trigger
Webhook received
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Action
Fetch emails
Fetches a list of email messages from a gmail account, supporting filtering, pagination, and optional full content retrieval.
Why this helps
Finding the right conversation can take several searches when useful context lives in a database.
- Reduces repeated inbox searching.
- Uses details provided with a record to guide the search.
- Returns messages for review without changing them.
Setup
Build it in a few focused steps.
- 1Connect ApptiveGrid and Gmail once in the Notis portal.
- 2Create an automation in Automations, New Automation, and name it.
- 3In one instruction, ask Notis to search Gmail for messages relevant to the submitted record details and summarize likely matches.
- 4Choose the webhook trigger and where run reports should go.
- 5Test with one record that has a known related Gmail conversation.
Questions about this workflow
Does the workflow read every email?
It searches Gmail using the details and filtering instruction you provide, then returns matching messages.
Does ApptiveGrid start this workflow directly?
No ApptiveGrid event is listed. An HTTP request to the Notis webhook starts it.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link ApptiveGrid to Gmail. A trigger fires from one place; an action lands in another.
ApptiveGrid triggers
Gmail actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Modify email labels
Adds and/or removes specified gmail labels for a message; ensure `message id` and all `label ids` are valid (use 'listlabels' for custom label ids).
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Create email draft
Creates a gmail email draft, supporting to/cc/bcc, subject, plain/html body (ensure `is html=true` for html), attachments, and threading.
Create label
Creates a new label with a unique name in the specified user's gmail account.
Delete Draft
Permanently deletes a specific gmail draft using its id; ensure the draft exists and the user has necessary permissions for the given `user id`.
Delete message
Permanently deletes a specific email message by its id from a gmail mailbox; for `user id`, use 'me' for the authenticated user or an email address to which the authenticated user has delegated access.
Fetch emails
Fetches a list of email messages from a gmail account, supporting filtering, pagination, and optional full content retrieval.
Fetch message by message ID
Fetches a specific email message by its id, provided the `message id` exists and is accessible to the authenticated `user id`.
Fetch Message by Thread ID
Retrieves messages from a gmail thread using its `thread id`, where the thread must be accessible by the specified `user id`.
Connect any two apps with Notis in the middle.
ApptiveGrid and Gmail, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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