Keep follow-up drafts from going stale
Get a scheduled summary of Gmail drafts that may need attention, using the criteria and record context you provide.
Trigger
Recurring schedule
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Action
List drafts
Retrieves a paginated list of email drafts from a user's gmail account. use verbose=true to get full draft details including subject, body, sender, and timestamp.
Why this helps
Drafts can sit unnoticed when follow-up depends on remembering to revisit the inbox.
- Surfaces drafts that may need a decision or edit.
- Provides a recurring review point for follow-ups.
- Lets you supply the record context and review criteria.
Setup
Build it in a few focused steps.
- 1Connect ApptiveGrid and Gmail once in the Notis portal.
- 2Create an automation in Automations, New Automation, and name it.
- 3In one instruction, ask Notis to review Gmail drafts and summarize which need attention using the follow-up criteria and record context you provide.
- 4Choose a recurring schedule and a report channel.
- 5Test with one real example and confirm the summary is useful.
Questions about this workflow
Can the workflow know which record a draft belongs to?
Only when that context is available in the draft or supplied to Notis. Provide any missing record references or criteria.
Does it send or edit the drafts?
No. This workflow lists drafts and summarizes them for review.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link ApptiveGrid to Gmail. A trigger fires from one place; an action lands in another.
ApptiveGrid triggers
Gmail actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Modify email labels
Adds and/or removes specified gmail labels for a message; ensure `message id` and all `label ids` are valid (use 'listlabels' for custom label ids).
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Create email draft
Creates a gmail email draft, supporting to/cc/bcc, subject, plain/html body (ensure `is html=true` for html), attachments, and threading.
Create label
Creates a new label with a unique name in the specified user's gmail account.
Delete Draft
Permanently deletes a specific gmail draft using its id; ensure the draft exists and the user has necessary permissions for the given `user id`.
Delete message
Permanently deletes a specific email message by its id from a gmail mailbox; for `user id`, use 'me' for the authenticated user or an email address to which the authenticated user has delegated access.
Fetch emails
Fetches a list of email messages from a gmail account, supporting filtering, pagination, and optional full content retrieval.
Fetch message by message ID
Fetches a specific email message by its id, provided the `message id` exists and is accessible to the authenticated `user id`.
Fetch Message by Thread ID
Retrieves messages from a gmail thread using its `thread id`, where the thread must be accessible by the specified `user id`.
Connect any two apps with Notis in the middle.
ApptiveGrid and Gmail, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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