Keep Gmail labels aligned with your current categories
See your existing Gmail labels in a scheduled review and decide whether they still fit the way you organize work.
Trigger
Recurring schedule
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Action
List Gmail labels
Retrieves a list of all system and user-created labels for the specified gmail account.
Why this helps
Inbox labels can accumulate until it is hard to tell which ones still help.
- Surfaces existing Gmail labels for a focused review.
- Helps compare labels with the categories you currently use.
- Leaves label changes to an intentional decision.
Setup
Build it in a few focused steps.
- 1Connect ApptiveGrid and Gmail once in the Notis portal.
- 2Create a named automation from Automations, New Automation.
- 3Ask Notis in one instruction to list Gmail labels and compare their names with the category context you provide.
- 4Choose a recurring schedule and a report channel.
- 5Test with your current label list and real category context.
Questions about this workflow
Will it change or delete labels?
No. This workflow lists labels and summarizes them for review.
Can Notis discover the categories in ApptiveGrid?
No ApptiveGrid event is listed. Provide the category names or other context you want compared.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link ApptiveGrid to Gmail. A trigger fires from one place; an action lands in another.
ApptiveGrid triggers
Gmail actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Modify email labels
Adds and/or removes specified gmail labels for a message; ensure `message id` and all `label ids` are valid (use 'listlabels' for custom label ids).
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Create email draft
Creates a gmail email draft, supporting to/cc/bcc, subject, plain/html body (ensure `is html=true` for html), attachments, and threading.
Create label
Creates a new label with a unique name in the specified user's gmail account.
Delete Draft
Permanently deletes a specific gmail draft using its id; ensure the draft exists and the user has necessary permissions for the given `user id`.
Delete message
Permanently deletes a specific email message by its id from a gmail mailbox; for `user id`, use 'me' for the authenticated user or an email address to which the authenticated user has delegated access.
Fetch emails
Fetches a list of email messages from a gmail account, supporting filtering, pagination, and optional full content retrieval.
Fetch message by message ID
Fetches a specific email message by its id, provided the `message id` exists and is accessible to the authenticated `user id`.
Fetch Message by Thread ID
Retrieves messages from a gmail thread using its `thread id`, where the thread must be accessible by the specified `user id`.
Connect any two apps with Notis in the middle.
ApptiveGrid and Gmail, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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