Keep prospecting labels easy to understand
A quick label inventory can make your email system easier to trust and return to.
Trigger
Recurring schedule
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Action
List Gmail labels
Retrieves a list of all system and user-created labels for the specified gmail account.
Why this helps
As outreach grows, old or overlapping labels can make it harder to know where a message belongs.
- See the current label names in one report.
- Make overlaps or unclear naming easier to spot.
- Support a simpler prospect email filing routine.
Setup
Build it in a few focused steps.
- 1Connect Apollo and Gmail once in the Notis portal.
- 2Create an automation in Automations, New Automation, and give it a clear name.
- 3Tell Notis in one instruction to list Gmail labels and summarize which names appear relevant to prospecting.
- 4Choose a recurring schedule trigger and select where run reports should go.
- 5Test with one real account and check the inventory against your current label setup.
Questions about this workflow
Will this rename or delete labels?
No. This workflow lists Gmail labels and reports them. It does not change them.
Can Notis tell which labels are redundant?
It can identify possible overlaps from label names, but you should review the suggestion because names alone may not capture how you use a label.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Apollo to Gmail. A trigger fires from one place; an action lands in another.
Apollo triggers
Gmail actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Modify email labels
Adds and/or removes specified gmail labels for a message; ensure `message id` and all `label ids` are valid (use 'listlabels' for custom label ids).
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Create email draft
Creates a gmail email draft, supporting to/cc/bcc, subject, plain/html body (ensure `is html=true` for html), attachments, and threading.
Create label
Creates a new label with a unique name in the specified user's gmail account.
Delete Draft
Permanently deletes a specific gmail draft using its id; ensure the draft exists and the user has necessary permissions for the given `user id`.
Delete message
Permanently deletes a specific email message by its id from a gmail mailbox; for `user id`, use 'me' for the authenticated user or an email address to which the authenticated user has delegated access.
Fetch emails
Fetches a list of email messages from a gmail account, supporting filtering, pagination, and optional full content retrieval.
Fetch message by message ID
Fetches a specific email message by its id, provided the `message id` exists and is accessible to the authenticated `user id`.
Fetch Message by Thread ID
Retrieves messages from a gmail thread using its `thread id`, where the thread must be accessible by the specified `user id`.
Connect any two apps with Notis in the middle.
Apollo and Gmail, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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