Give the right collaborator access to an Apilio runbook
Tell Notis which runbook to share, who should receive access, and the role to grant so the document is available to the right collaborator.
Trigger
Webhook received
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Action
Add file sharing preference
Modifies sharing permissions for an existing google drive file, granting a specified role to a user, group, domain, or 'anyone'.
Why this helps
A teammate cannot contribute when a useful runbook remains inaccessible in Drive.
- Give a named collaborator the requested access
- Keep the sharing request tied to a specific runbook
- Reduce manual permission follow-up
Setup
Build it in a few focused steps.
- 1Connect Apilio and Google Drive once in the Notis portal.
- 2Create an automation in Automations, New Automation, and name it for runbook sharing.
- 3Tell Notis which Drive file to share, the intended user, group, or domain, and the role to grant.
- 4Pick the notis_webhook trigger and choose where run reports go.
- 5Test with one real sharing request and confirm the intended recipient and role.
Questions about this workflow
Can it share a file with anyone on the internet?
The sharing action supports an anyone permission, but only request it when that access is intended.
Will it create the runbook?
No. This workflow changes sharing for an existing Drive file.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Apilio to Google Drive. A trigger fires from one place; an action lands in another.
Apilio triggers
Google Drive actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Add file sharing preference
Modifies sharing permissions for an existing google drive file, granting a specified role to a user, group, domain, or 'anyone'.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Copy file
Duplicates an existing file in google drive, identified by its `file id`.
Create Comment
Tool to create a comment on a file. use when you need to add a new comment to a specific file in google drive.
Create Shared Drive
Tool to create a new shared drive. use when you need to programmatically create a new shared drive for collaboration or storage.
Create File or Folder
Creates a new file or folder with metadata. use to create empty files or folders, or files with content by providing it in the request body (though this action primarily focuses on metadata creation).
Create a File from Text
Creates a new file in google drive from provided text content (up to 10mb), supporting various formats including automatic conversion to google workspace types.
Create a folder
Creates a new folder in google drive, optionally within a parent folder specified by its id or name; if a parent name is provided but not found, the action will fail.
Create Reply
Tool to create a reply to a comment in google drive. use when you need to respond to an existing comment on a file.
Connect any two apps with Notis in the middle.
Apilio and Google Drive, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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No card. Works with personal or business Google Drive.