Keep collaborators informed about important state changes
Share a short email update when an Apilio state change affects work someone else needs to know about.
Trigger
Webhook received
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Action
Send Email
Sends an email via gmail api using the authenticated user's google profile display name, requiring `is html=true` if the body contains html and valid `s3key`, `mimetype`, `name` for any attachment.
Why this helps
Teammates can miss operational changes when updates live only in device or automation tools.
- Send a consistent update to specified collaborators
- Reduce manual status messages
- Put the state change in a searchable email thread
Setup
Build it in a few focused steps.
- 1Connect Apilio and Gmail once in the Notis portal.
- 2Create an automation named Apilio state change team update.
- 3Tell Notis to email the specified collaborators a concise summary of the incoming state change.
- 4Pick the webhook trigger and choose where run reports go.
- 5Test with one real state change and verify the message details and recipients.
Questions about this workflow
Can this email the whole team automatically?
Yes, if you specify the recipients in the instruction or event context. Verify them during testing.
Can Notis determine whether a change is meaningful?
It can follow your instruction using the event details provided. Include the criteria it should use.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Apilio to Gmail. A trigger fires from one place; an action lands in another.
Apilio triggers
Gmail actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Modify email labels
Adds and/or removes specified gmail labels for a message; ensure `message id` and all `label ids` are valid (use 'listlabels' for custom label ids).
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Create email draft
Creates a gmail email draft, supporting to/cc/bcc, subject, plain/html body (ensure `is html=true` for html), attachments, and threading.
Create label
Creates a new label with a unique name in the specified user's gmail account.
Delete Draft
Permanently deletes a specific gmail draft using its id; ensure the draft exists and the user has necessary permissions for the given `user id`.
Delete message
Permanently deletes a specific email message by its id from a gmail mailbox; for `user id`, use 'me' for the authenticated user or an email address to which the authenticated user has delegated access.
Fetch emails
Fetches a list of email messages from a gmail account, supporting filtering, pagination, and optional full content retrieval.
Fetch message by message ID
Fetches a specific email message by its id, provided the `message id` exists and is accessible to the authenticated `user id`.
Fetch Message by Thread ID
Retrieves messages from a gmail thread using its `thread id`, where the thread must be accessible by the specified `user id`.
Connect any two apps with Notis in the middle.
Apilio and Gmail, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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