Keep useful Apilio email references findable
Gather the instructions and decisions buried in email into a recurring reference review.
Trigger
Recurring schedule
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Action
Fetch emails
Fetches a list of email messages from a gmail account, supporting filtering, pagination, and optional full content retrieval.
Why this helps
Operational decisions and instructions can be buried in old email and hard to find when needed.
- Resurface useful instructions and decisions
- Search using process terms you recognize
- Keep reference findings in one report
Setup
Build it in a few focused steps.
- 1Connect Apilio and Gmail once in the Notis portal.
- 2Create an automation named Apilio reference email review.
- 3Tell Notis to search Gmail for reference messages using the Apilio process terms you provide and summarize useful details.
- 4Pick a recurring schedule and choose where run reports go.
- 5Test with one known reference email and refine the search instruction.
Questions about this workflow
Does this create a separate archive?
No. It searches Gmail and summarizes matching messages in the run report.
Can it know which instructions are current?
Not from a message alone. Provide criteria or a current reference when you need it to distinguish outdated guidance.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Apilio to Gmail. A trigger fires from one place; an action lands in another.
Apilio triggers
Gmail actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Modify email labels
Adds and/or removes specified gmail labels for a message; ensure `message id` and all `label ids` are valid (use 'listlabels' for custom label ids).
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Create email draft
Creates a gmail email draft, supporting to/cc/bcc, subject, plain/html body (ensure `is html=true` for html), attachments, and threading.
Create label
Creates a new label with a unique name in the specified user's gmail account.
Delete Draft
Permanently deletes a specific gmail draft using its id; ensure the draft exists and the user has necessary permissions for the given `user id`.
Delete message
Permanently deletes a specific email message by its id from a gmail mailbox; for `user id`, use 'me' for the authenticated user or an email address to which the authenticated user has delegated access.
Fetch emails
Fetches a list of email messages from a gmail account, supporting filtering, pagination, and optional full content retrieval.
Fetch message by message ID
Fetches a specific email message by its id, provided the `message id` exists and is accessible to the authenticated `user id`.
Fetch Message by Thread ID
Retrieves messages from a gmail thread using its `thread id`, where the thread must be accessible by the specified `user id`.
Connect any two apps with Notis in the middle.
Apilio and Gmail, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
Save your first hour today.
7-day trial of any paid plan, with 20$ of usage included.
No card. Works with personal or business Gmail.