Keep your Apilio email labels easy to manage
Review your Gmail label list on a schedule and keep the organization for Apilio-related work clear.
Trigger
Recurring schedule
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Action
List Gmail labels
Retrieves a list of all system and user-created labels for the specified gmail account.
Why this helps
Labels can multiply over time, making it harder to remember where related email belongs.
- See existing labels in one report
- Keep a clear place for Apilio-related mail
- Support a regular inbox organization review
Setup
Build it in a few focused steps.
- 1Connect Apilio and Gmail once in the Notis portal.
- 2Create an automation named Apilio label inventory review.
- 3Tell Notis to list Gmail labels and summarize labels relevant to the Apilio work you describe.
- 4Pick a recurring schedule and choose where run reports go.
- 5Test with one real label list and check the report.
Questions about this workflow
Will this delete or rename labels?
No. It lists Gmail labels and summarizes them.
Can it tell which labels are obsolete?
Only if you provide criteria for that judgment. The label list alone does not establish whether a label is still needed.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Apilio to Gmail. A trigger fires from one place; an action lands in another.
Apilio triggers
Gmail actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Modify email labels
Adds and/or removes specified gmail labels for a message; ensure `message id` and all `label ids` are valid (use 'listlabels' for custom label ids).
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Create email draft
Creates a gmail email draft, supporting to/cc/bcc, subject, plain/html body (ensure `is html=true` for html), attachments, and threading.
Create label
Creates a new label with a unique name in the specified user's gmail account.
Delete Draft
Permanently deletes a specific gmail draft using its id; ensure the draft exists and the user has necessary permissions for the given `user id`.
Delete message
Permanently deletes a specific email message by its id from a gmail mailbox; for `user id`, use 'me' for the authenticated user or an email address to which the authenticated user has delegated access.
Fetch emails
Fetches a list of email messages from a gmail account, supporting filtering, pagination, and optional full content retrieval.
Fetch message by message ID
Fetches a specific email message by its id, provided the `message id` exists and is accessible to the authenticated `user id`.
Fetch Message by Thread ID
Retrieves messages from a gmail thread using its `thread id`, where the thread must be accessible by the specified `user id`.
Connect any two apps with Notis in the middle.
Apilio and Gmail, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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