Find the email history behind an Apilio event
Check Gmail for earlier discussions connected to an incoming event and keep the useful context together.
Trigger
Webhook received
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Action
Fetch emails
Fetches a list of email messages from a gmail account, supporting filtering, pagination, and optional full content retrieval.
Why this helps
Remembering whether an event has already been discussed means digging through email at the wrong moment.
- Check prior discussion before responding
- Reduce duplicate follow-up
- Keep relevant messages summarized in the run report
Setup
Build it in a few focused steps.
- 1Connect Apilio and Gmail once in the Notis portal.
- 2Create an automation named Apilio event email history.
- 3Tell Notis to search Gmail using identifiers in the event context and summarize relevant prior messages.
- 4Pick the webhook trigger and choose where run reports go.
- 5Test with one real event that has a known email trail.
Questions about this workflow
Does this access email history beyond what Gmail returns?
No. It fetches messages available through Gmail matching the search instruction.
What if the event has no useful identifiers?
Provide searchable details in the event context, such as a project name, device name, or reference.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Apilio to Gmail. A trigger fires from one place; an action lands in another.
Apilio triggers
Gmail actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Modify email labels
Adds and/or removes specified gmail labels for a message; ensure `message id` and all `label ids` are valid (use 'listlabels' for custom label ids).
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Create email draft
Creates a gmail email draft, supporting to/cc/bcc, subject, plain/html body (ensure `is html=true` for html), attachments, and threading.
Create label
Creates a new label with a unique name in the specified user's gmail account.
Delete Draft
Permanently deletes a specific gmail draft using its id; ensure the draft exists and the user has necessary permissions for the given `user id`.
Delete message
Permanently deletes a specific email message by its id from a gmail mailbox; for `user id`, use 'me' for the authenticated user or an email address to which the authenticated user has delegated access.
Fetch emails
Fetches a list of email messages from a gmail account, supporting filtering, pagination, and optional full content retrieval.
Fetch message by message ID
Fetches a specific email message by its id, provided the `message id` exists and is accessible to the authenticated `user id`.
Fetch Message by Thread ID
Retrieves messages from a gmail thread using its `thread id`, where the thread must be accessible by the specified `user id`.
Connect any two apps with Notis in the middle.
Apilio and Gmail, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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