Prepare a smaller PDF and share it with the team
Reduce the file size and grant the right Drive access in a single handoff.
Trigger
Webhook received
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Action
Add file sharing preference
Modifies sharing permissions for an existing google drive file, granting a specified role to a user, group, domain, or 'anyone'.
Why this helps
People can lose time compressing a file and then separately figuring out where to upload it and who needs access.
- Compress and upload a PDF in one flow.
- Grant access to the specified team or group.
- Make a smaller document available without a separate sharing step.
Setup
Build it in a few focused steps.
- 1Connect Api2pdf and Google Drive once in the Notis portal.
- 2Create an automation and name it.
- 3Tell Notis to compress the submitted PDF, upload it to Drive, and grant the specified team the requested role.
- 4Choose the webhook trigger and a report channel, then test with one real file and recipient.
Questions about this workflow
Can I share with a group?
Yes. The sharing action supports granting a role to a user, group, domain, or anyone.
What role should I request?
State the intended role in your instruction and confirm it matches your team's access needs.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Api2pdf to Google Drive. A trigger fires from one place; an action lands in another.
Api2pdf triggers
Google Drive actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Add file sharing preference
Modifies sharing permissions for an existing google drive file, granting a specified role to a user, group, domain, or 'anyone'.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Copy file
Duplicates an existing file in google drive, identified by its `file id`.
Create Comment
Tool to create a comment on a file. use when you need to add a new comment to a specific file in google drive.
Create Shared Drive
Tool to create a new shared drive. use when you need to programmatically create a new shared drive for collaboration or storage.
Create File or Folder
Creates a new file or folder with metadata. use to create empty files or folders, or files with content by providing it in the request body (though this action primarily focuses on metadata creation).
Create a File from Text
Creates a new file in google drive from provided text content (up to 10mb), supporting various formats including automatic conversion to google workspace types.
Create a folder
Creates a new folder in google drive, optionally within a parent folder specified by its id or name; if a parent name is provided but not found, the action will fail.
Create Reply
Tool to create a reply to a comment in google drive. use when you need to respond to an existing comment on a file.
Connect any two apps with Notis in the middle.
Api2pdf and Google Drive, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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No card. Works with personal or business Google Drive.