Send a document copy that is easy to save
When someone needs a durable copy, convert the submitted URL into a PDF and send it with a short note.
Trigger
Webhook received
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Action
Send Email
Sends an email via gmail api using the authenticated user's google profile display name, requiring `is html=true` if the body contains html and valid `s3key`, `mimetype`, `name` for any attachment.
Why this helps
A live document link may be hard to find later or may change after it is shared.
- Share a PDF copy alongside a concise explanation.
- Use a webhook context to identify the recipient and purpose.
- Reduce manual exporting and attachment steps.
Setup
Build it in a few focused steps.
- 1Connect Api2pdf and Gmail once in the Notis portal.
- 2Create an automation and describe the outcome in one instruction: render the submitted document URL to PDF and email it to the provided recipient with the supplied purpose in the message.
- 3Pick the Notis webhook trigger.
- 4Choose where Notis should send run reports.
- 5Test with a document URL and recipient you can safely email.
Questions about this workflow
Will this preserve access permissions from the original document?
A PDF copy is an exported file and may not carry the original document's access controls. Check that the recipient is authorized to receive it.
Can I send a draft for approval instead?
Yes. Choose the Gmail create-draft action in the automation instruction.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Api2pdf to Gmail. A trigger fires from one place; an action lands in another.
Api2pdf triggers
Gmail actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Modify email labels
Adds and/or removes specified gmail labels for a message; ensure `message id` and all `label ids` are valid (use 'listlabels' for custom label ids).
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Create email draft
Creates a gmail email draft, supporting to/cc/bcc, subject, plain/html body (ensure `is html=true` for html), attachments, and threading.
Create label
Creates a new label with a unique name in the specified user's gmail account.
Delete Draft
Permanently deletes a specific gmail draft using its id; ensure the draft exists and the user has necessary permissions for the given `user id`.
Delete message
Permanently deletes a specific email message by its id from a gmail mailbox; for `user id`, use 'me' for the authenticated user or an email address to which the authenticated user has delegated access.
Fetch emails
Fetches a list of email messages from a gmail account, supporting filtering, pagination, and optional full content retrieval.
Fetch message by message ID
Fetches a specific email message by its id, provided the `message id` exists and is accessible to the authenticated `user id`.
Fetch Message by Thread ID
Retrieves messages from a gmail thread using its `thread id`, where the thread must be accessible by the specified `user id`.
Connect any two apps with Notis in the middle.
Api2pdf and Gmail, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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