Spot PDF email drafts that still need attention
A scheduled pass over your Gmail drafts can surface PDF handoffs you may have meant to review or send.
Trigger
Recurring schedule
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Action
List drafts
Retrieves a paginated list of email drafts from a user's gmail account. use verbose=true to get full draft details including subject, body, sender, and timestamp.
Why this helps
A prepared document email can sit in drafts unnoticed while the next task takes over.
- Retrieve full draft details for a focused review.
- Surface messages related to PDF handoffs using their content.
- See draft follow-ups in a scheduled run report.
Setup
Build it in a few focused steps.
- 1Connect Api2pdf and Gmail once in the Notis portal.
- 2Create an automation and describe the outcome in one instruction: review Gmail drafts for PDF handoffs and summarize the drafts that appear to need follow-up based on their content.
- 3Pick a recurring Notis schedule as the trigger.
- 4Choose where Notis should send run reports.
- 5Test once with known PDF-related drafts and confirm the summary.
Questions about this workflow
Can it know how long a draft has been waiting?
The Gmail action returns draft timestamps when verbose details are requested. Use that returned data for age-based review.
Will it send or delete drafts?
No. This workflow lists drafts and summarizes them; it does not change them.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Api2pdf to Gmail. A trigger fires from one place; an action lands in another.
Api2pdf triggers
Gmail actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Modify email labels
Adds and/or removes specified gmail labels for a message; ensure `message id` and all `label ids` are valid (use 'listlabels' for custom label ids).
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Create email draft
Creates a gmail email draft, supporting to/cc/bcc, subject, plain/html body (ensure `is html=true` for html), attachments, and threading.
Create label
Creates a new label with a unique name in the specified user's gmail account.
Delete Draft
Permanently deletes a specific gmail draft using its id; ensure the draft exists and the user has necessary permissions for the given `user id`.
Delete message
Permanently deletes a specific email message by its id from a gmail mailbox; for `user id`, use 'me' for the authenticated user or an email address to which the authenticated user has delegated access.
Fetch emails
Fetches a list of email messages from a gmail account, supporting filtering, pagination, and optional full content retrieval.
Fetch message by message ID
Fetches a specific email message by its id, provided the `message id` exists and is accessible to the authenticated `user id`.
Fetch Message by Thread ID
Retrieves messages from a gmail thread using its `thread id`, where the thread must be accessible by the specified `user id`.
Connect any two apps with Notis in the middle.
Api2pdf and Gmail, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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