Compress a PDF before it reaches someone's inbox
When a large document needs to go out, Notis can compress the submitted PDF and email the result with context.
Trigger
Webhook received
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Action
Send Email
Sends an email via gmail api using the authenticated user's google profile display name, requiring `is html=true` if the body contains html and valid `s3key`, `mimetype`, `name` for any attachment.
Why this helps
Large files slow down handoffs and create one more step before an email can be sent.
- Run PDF compression as part of the handoff.
- Send the resulting document with a short, relevant message.
- Avoid manually downloading, compressing, and reattaching the file.
Setup
Build it in a few focused steps.
- 1Connect Api2pdf and Gmail once in the Notis portal.
- 2Create an automation and describe the outcome in one instruction: compress the submitted PDF and email the result to the supplied recipient with a brief note.
- 3Pick the Notis webhook trigger.
- 4Choose where Notis should send run reports.
- 5Test with a suitable PDF and a safe recipient.
Questions about this workflow
Will compression change the document?
Compression can affect file size and document characteristics. Check the result on a representative file before relying on it for an important handoff.
Can I use a draft instead of sending immediately?
Yes. Set the instruction to create a Gmail draft with the compressed file attached for approval.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Api2pdf to Gmail. A trigger fires from one place; an action lands in another.
Api2pdf triggers
Gmail actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Modify email labels
Adds and/or removes specified gmail labels for a message; ensure `message id` and all `label ids` are valid (use 'listlabels' for custom label ids).
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Create email draft
Creates a gmail email draft, supporting to/cc/bcc, subject, plain/html body (ensure `is html=true` for html), attachments, and threading.
Create label
Creates a new label with a unique name in the specified user's gmail account.
Delete Draft
Permanently deletes a specific gmail draft using its id; ensure the draft exists and the user has necessary permissions for the given `user id`.
Delete message
Permanently deletes a specific email message by its id from a gmail mailbox; for `user id`, use 'me' for the authenticated user or an email address to which the authenticated user has delegated access.
Fetch emails
Fetches a list of email messages from a gmail account, supporting filtering, pagination, and optional full content retrieval.
Fetch message by message ID
Fetches a specific email message by its id, provided the `message id` exists and is accessible to the authenticated `user id`.
Fetch Message by Thread ID
Retrieves messages from a gmail thread using its `thread id`, where the thread must be accessible by the specified `user id`.
Connect any two apps with Notis in the middle.
Api2pdf and Gmail, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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