Find gaps between PDF jobs and your archive
Compare the Airtable records you maintain to find jobs that may not have made it into the document archive.
Trigger
Recurring schedule
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Action
List records
Retrieves records from an airtable table, with options for filtering, sorting, pagination, and specifying returned fields.
Why this helps
A completed job can be missing from the long-term library, leaving no clear path back to its output.
- Surface possible archive gaps for follow-up.
- Compare records using identifiers already available.
- Make job history and document storage easier to keep aligned.
Setup
Build it in a few focused steps.
- 1Connect Api2pdf and Airtable once in the Notis portal.
- 2Create an automation in Automations, New Automation, with a name and prompt.
- 3Tell Notis to list the relevant PDF job and archive records, then report unmatched identifiers if both record sets and a shared identifier exist.
- 4Pick a recurring schedule and choose where run reports go.
- 5Test with a small real sample and review the reported gaps.
Questions about this workflow
What data does this comparison require?
Both sets of records need to be available in Airtable and share an identifier such as a job ID or source URL.
Will it add missing archive records?
No. This workflow reports possible gaps. Creating archive entries would require a separate automation using a create action.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Api2pdf to Airtable. A trigger fires from one place; an action lands in another.
Api2pdf triggers
Airtable actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Create base
Creates a new airtable base with specified tables and fields within a workspace; ensure field options are valid for their type.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Create Comment
Creates a new comment on a specific record within an airtable base and table.
Create Field
Creates a new field within a specified table in an airtable base.
Create multiple records
Creates multiple new records in a specified airtable table.
Create a record
Creates a new record in a specified airtable table; field values must conform to the table's column types.
Create table
Creates a new table within a specified existing airtable base, allowing definition of its name, description, and field structure.
Delete Comment
Deletes an existing comment from a specified record in an airtable table.
Delete multiple records
Deletes up to 10 specified records from a table within an airtable base.
Connect any two apps with Notis in the middle.
Api2pdf and Airtable, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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