Keep guest billing follow-up visible in HubSpot
Send billing follow-up context to a Notis webhook and have Notis create a HubSpot email activity record associated with the right contact.
Trigger
Webhook received
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Action
Create email
Creates a new email engagement record in hubspot, requiring portal-specific `properties` (e.g., `hs timestamp` as a utc millisecond timestamp), and that association `to id`s and `associationtypeid`s are valid and existing.
Why this helps
Billing questions and follow-up can be handled in reservation operations but remain invisible to colleagues working in HubSpot.
- Make billing follow-up context visible beside a HubSpot contact.
- Reduce handoffs that depend on remembering to log activity.
- Use valid contact associations supplied or found from connected records.
Setup
Build it in a few focused steps.
- 1Connect Apaleo and HubSpot once in the Notis portal.
- 2Create an automation in Automations, New Automation, and give it a name.
- 3In one instruction, ask Notis to create a HubSpot email engagement record for billing follow-up and associate it only with a verified contact.
- 4Choose the webhook trigger and select where run reports should go.
- 5Test with one real billing follow-up example and confirm the record is associated correctly.
Questions about this workflow
Will HubSpot send this email to the guest?
No. The action creates an email engagement record for logging. It does not send email.
What if the contact association is not known?
Ask Notis to report that the association is missing and avoid creating a record with an unverified contact.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Apaleo to Hubspot. A trigger fires from one place; an action lands in another.
Apaleo triggers
Hubspot actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Add asset association
Associates an existing asset ('form', 'object list', or 'external web url') with a specified hubspot marketing campaign.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Add token to event template
Adds a new custom data token to an existing event template for a specified hubspot application, optionally populating a crm object property if objectpropertyname is provided.
Archive email
Archives the hubspot email specified by `emailid` by moving it to the recycling bin, making it inaccessible unless restored.
Archive a batch of emails by ID
Archives multiple hubspot crm emails by id; ids must exist as archiving is irreversible.
Archive a batch of quotes by id
Archives a batch of existing, non-archived quotes by their ids; this action is irreversible and useful for managing outdated or irrelevant quotes.
Archive batch of companies by id
Archives a batch of companies by their unique ids; targeted companies must exist, not be previously archived, and this api operation is irreversible.
Archive batch of contacts by id
Archives a batch of existing contacts by their hubspot crm ids, rendering them inactive; this action is irreversible via the api and requires manual restoration or a separate unarchive endpoint.
Archive batch of deals by id
Archives a batch of existing deals by their unique hubspot ids, removing them from active views and reports (soft delete); archived deals may be restorable.
Connect any two apps with Notis in the middle.
Apaleo and Hubspot, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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