See calendar capacity before arrival peaks
Ask Notis to review upcoming arrival periods and check free slots in the calendars you specify, then summarize potential capacity pressure.
Trigger
Recurring schedule
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Action
Find free slots
Finds free/busy time slots in google calendars for specified calendars within a defined time range (defaults to the current day utc if `time min`/`time max` are omitted), enhancing busy intervals with event details; `time min` must precede `time max` if both are provided.
Why this helps
Upcoming arrivals and existing commitments are often reviewed in separate places, making busy periods harder to spot.
- Review free time around upcoming check-in periods.
- See where existing commitments may constrain preparation time.
- Get a concise view of possible busy periods.
Setup
Build it in a few focused steps.
- 1Connect Apaleo and Google Calendar once in the Notis portal.
- 2Create an automation in Automations, New Automation, or tell Notis from any channel.
- 3In one instruction, ask Notis to check free slots in specified calendars during upcoming arrival periods and summarize capacity.
- 4Choose a recurring schedule trigger and select where run reports should go.
- 5Test with one real arrival period and calendars you can access.
Questions about this workflow
Does this workflow assign staff to shifts?
No. It searches calendar availability and summarizes results; it does not create staffing assignments.
Which calendars will it check?
Specify the relevant calendars in your instruction. The connected Google Calendar account must be able to access them.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Apaleo to Google Calendar. A trigger fires from one place; an action lands in another.
Apaleo triggers
Google Calendar actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Insert Calendar into List
Inserts an existing calendar into the user's calendar list.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Update Calendar List Entry
Updates an existing entry on the user\'s calendar list.
Delete Calendar
Deletes a secondary calendar. use calendars.clear for clearing all events on primary calendars.
Update Calendar
Updates metadata for a calendar.
Clear Calendar
Clears a primary calendar. this operation deletes all events associated with the primary calendar of an account.
Create Event
Creates an event on a google calendar, needing rfc3339 utc start/end times (end after start) and write access to the calendar. by default, adds the organizer as an attendee unless exclude organizer is set to true.
Delete event
Deletes a specified event by `event id` from a google calendar (`calendar id`); this action is idempotent and raises a 404 error if the event is not found.
Create a calendar
Creates a new, empty google calendar with the specified title (summary).
Connect any two apps with Notis in the middle.
Apaleo and Google Calendar, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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No card. Works with personal or business Google Calendar.