Record a key customer email as a HubSpot engagement
Capture the customer email that matters while the context is fresh, then keep it in HubSpot for future reference.
Trigger
Webhook received
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Action
Create email
Creates a new email engagement record in hubspot, requiring portal-specific `properties` (e.g., `hs timestamp` as a utc millisecond timestamp), and that association `to id`s and `associationtypeid`s are valid and existing.
Why this helps
A significant email can be difficult for teammates to find later if no one records it in the CRM.
- Keep a key correspondence record in HubSpot
- Capture valid links to existing CRM records
- Avoid losing customer context in private inboxes
Setup
Build it in a few focused steps.
- 1Connect AnyDB and HubSpot once in the Notis portal.
- 2Create an automation from any channel, or open Automations, then New Automation in the portal.
- 3Tell Notis to create an email engagement for each webhook request with valid HubSpot properties, UTC millisecond timestamp, and valid existing associations.
- 4Choose the webhook trigger and select where run reports should go.
- 5Test with one real email record and verify its properties and associations.
Questions about this workflow
Does creating this record send the email?
No. The action creates an email engagement record in HubSpot; it does not send an email.
What timestamp format is required?
The action description gives hs timestamp as a UTC millisecond timestamp example. Use a valid portal-specific property value.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link AnyDB to Hubspot. A trigger fires from one place; an action lands in another.
AnyDB triggers
Hubspot actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Add asset association
Associates an existing asset ('form', 'object list', or 'external web url') with a specified hubspot marketing campaign.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Add token to event template
Adds a new custom data token to an existing event template for a specified hubspot application, optionally populating a crm object property if objectpropertyname is provided.
Archive email
Archives the hubspot email specified by `emailid` by moving it to the recycling bin, making it inaccessible unless restored.
Archive a batch of emails by ID
Archives multiple hubspot crm emails by id; ids must exist as archiving is irreversible.
Archive a batch of quotes by id
Archives a batch of existing, non-archived quotes by their ids; this action is irreversible and useful for managing outdated or irrelevant quotes.
Archive batch of companies by id
Archives a batch of companies by their unique ids; targeted companies must exist, not be previously archived, and this api operation is irreversible.
Archive batch of contacts by id
Archives a batch of existing contacts by their hubspot crm ids, rendering them inactive; this action is irreversible via the api and requires manual restoration or a separate unarchive endpoint.
Archive batch of deals by id
Archives a batch of existing deals by their unique hubspot ids, removing them from active views and reports (soft delete); archived deals may be restorable.
Connect any two apps with Notis in the middle.
AnyDB and Hubspot, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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