Notify recipients when a secure share is approved
Turn an approved share request into a clear Gmail notice with the access details provided for that request.
Trigger
Webhook received
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Action
Send Email
Sends an email via gmail api using the authenticated user's google profile display name, requiring `is html=true` if the body contains html and valid `s3key`, `mimetype`, `name` for any attachment.
Why this helps
After approving a secure share, a separate email can become one more follow-up that slips through the cracks.
- Send the notification as part of the approved request flow.
- Use the recipient and share details supplied with the request.
- Reduce manual follow-up after approval.
Setup
Build it in a few focused steps.
- 1Connect Anonyflow and Gmail once in the Notis portal.
- 2Create an automation in Automations, then New Automation.
- 3Tell Notis to send a notice only for an approved share request, using the recipient and share information supplied with the request.
- 4Pick the webhook trigger and choose where run reports go.
- 5Test with one real approved request and confirm the recipient and message.
Questions about this workflow
Does this workflow approve the share?
No. It sends a notice for a request that is already approved in the supplied request data.
What information should the webhook include?
Include the approved status, recipient, and share details that are appropriate to disclose. Do not include secrets or unnecessary sensitive data.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Anonyflow to Gmail. A trigger fires from one place; an action lands in another.
Anonyflow triggers
Gmail actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Modify email labels
Adds and/or removes specified gmail labels for a message; ensure `message id` and all `label ids` are valid (use 'listlabels' for custom label ids).
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Create email draft
Creates a gmail email draft, supporting to/cc/bcc, subject, plain/html body (ensure `is html=true` for html), attachments, and threading.
Create label
Creates a new label with a unique name in the specified user's gmail account.
Delete Draft
Permanently deletes a specific gmail draft using its id; ensure the draft exists and the user has necessary permissions for the given `user id`.
Delete message
Permanently deletes a specific email message by its id from a gmail mailbox; for `user id`, use 'me' for the authenticated user or an email address to which the authenticated user has delegated access.
Fetch emails
Fetches a list of email messages from a gmail account, supporting filtering, pagination, and optional full content retrieval.
Fetch message by message ID
Fetches a specific email message by its id, provided the `message id` exists and is accessible to the authenticated `user id`.
Fetch Message by Thread ID
Retrieves messages from a gmail thread using its `thread id`, where the thread must be accessible by the specified `user id`.
Connect any two apps with Notis in the middle.
Anonyflow and Gmail, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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