Put a review step before an Algolia record is removed
Fetch the record details and send a reviewer a clear email so the deletion decision has the needed context.
Trigger
Webhook received
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Action
Send Email
Sends an email via gmail api using the authenticated user's google profile display name, requiring `is html=true` if the body contains html and valid `s3key`, `mimetype`, `name` for any attachment.
Why this helps
Removing a record without a final review can disrupt search and create avoidable cleanup work.
- Add a clear review handoff before record removal.
- Include available record details in the alert.
- Keep the decision with the reviewer.
Setup
Build it in a few focused steps.
- 1Connect Algolia and Gmail once in the Notis portal.
- 2Create an automation named Algolia Deletion Review Alert.
- 3Tell Notis to fetch the specified record details and email the named reviewer with the details and the requested reason for review, without deleting the record.
- 4Choose a webhook trigger and select where run reports should go.
- 5Test with one real example and a reviewer address you control.
Questions about this workflow
Will this delete the record?
No. It fetches details and emails a reviewer. Deletion must be a separate, explicit action.
What should the request include?
Include the index, record identifier, reviewer email address, and reason for review.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Algolia to Gmail. A trigger fires from one place; an action lands in another.
Algolia triggers
Gmail actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Modify email labels
Adds and/or removes specified gmail labels for a message; ensure `message id` and all `label ids` are valid (use 'listlabels' for custom label ids).
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Create email draft
Creates a gmail email draft, supporting to/cc/bcc, subject, plain/html body (ensure `is html=true` for html), attachments, and threading.
Create label
Creates a new label with a unique name in the specified user's gmail account.
Delete Draft
Permanently deletes a specific gmail draft using its id; ensure the draft exists and the user has necessary permissions for the given `user id`.
Delete message
Permanently deletes a specific email message by its id from a gmail mailbox; for `user id`, use 'me' for the authenticated user or an email address to which the authenticated user has delegated access.
Fetch emails
Fetches a list of email messages from a gmail account, supporting filtering, pagination, and optional full content retrieval.
Fetch message by message ID
Fetches a specific email message by its id, provided the `message id` exists and is accessible to the authenticated `user id`.
Fetch Message by Thread ID
Retrieves messages from a gmail thread using its `thread id`, where the thread must be accessible by the specified `user id`.
Connect any two apps with Notis in the middle.
Algolia and Gmail, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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