Spot Algolia records that may need refreshing
Let Notis review available date or version fields on a schedule and send a short audit note to Gmail.
Trigger
Recurring schedule
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Action
Fetch emails
Fetches a list of email messages from a gmail account, supporting filtering, pagination, and optional full content retrieval.
Why this helps
Old records can linger in search results because no one owns the task of checking their freshness.
- Review record freshness on a predictable schedule.
- Use date or version fields already present in the index.
- Get a focused list to support updates.
Setup
Build it in a few focused steps.
- 1Connect Algolia and Gmail once in the Notis portal.
- 2Create an automation named Algolia Freshness Audit.
- 3Tell Notis to inspect the named index for records that exceed the age or version criteria you provide and email the records with the relevant fields.
- 4Choose a recurring schedule and select where run reports should go.
- 5Test with one real example and verify the fields used for freshness are present.
Questions about this workflow
Will Notis choose an age threshold automatically?
Provide the freshness threshold in your instruction. Notis should not assume a policy that is not present in the data.
Does the audit refresh records?
No. It identifies records for review and emails the findings.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Algolia to Gmail. A trigger fires from one place; an action lands in another.
Algolia triggers
Gmail actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Modify email labels
Adds and/or removes specified gmail labels for a message; ensure `message id` and all `label ids` are valid (use 'listlabels' for custom label ids).
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Create email draft
Creates a gmail email draft, supporting to/cc/bcc, subject, plain/html body (ensure `is html=true` for html), attachments, and threading.
Create label
Creates a new label with a unique name in the specified user's gmail account.
Delete Draft
Permanently deletes a specific gmail draft using its id; ensure the draft exists and the user has necessary permissions for the given `user id`.
Delete message
Permanently deletes a specific email message by its id from a gmail mailbox; for `user id`, use 'me' for the authenticated user or an email address to which the authenticated user has delegated access.
Fetch emails
Fetches a list of email messages from a gmail account, supporting filtering, pagination, and optional full content retrieval.
Fetch message by message ID
Fetches a specific email message by its id, provided the `message id` exists and is accessible to the authenticated `user id`.
Fetch Message by Thread ID
Retrieves messages from a gmail thread using its `thread id`, where the thread must be accessible by the specified `user id`.
Connect any two apps with Notis in the middle.
Algolia and Gmail, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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