Review possible duplicates in your Algolia index
Get a focused review list of records that look alike, with enough context to decide what should happen next.
Trigger
Webhook received
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Action
Fetch emails
Fetches a list of email messages from a gmail account, supporting filtering, pagination, and optional full content retrieval.
Why this helps
Duplicate records can create confusing search results and take time to find by hand.
- Find records that appear similar using returned fields.
- Review possible duplicates before making changes.
- Keep a record of the findings in Gmail.
Setup
Build it in a few focused steps.
- 1Connect Algolia and Gmail once in the Notis portal.
- 2Create an automation named Algolia Duplicate Record Review.
- 3Tell Notis to inspect records from the named index, identify likely duplicates using fields available in the results, and email a review list without deleting anything.
- 4Choose a webhook trigger and select where run reports should go.
- 5Test with one real example from an index containing representative records.
Questions about this workflow
Will this delete duplicates?
No. It emails a list for review and does not modify the index.
How does Notis decide records are duplicates?
Describe the fields that matter in your instruction. Notis can only compare fields returned by Algolia.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Algolia to Gmail. A trigger fires from one place; an action lands in another.
Algolia triggers
Gmail actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Modify email labels
Adds and/or removes specified gmail labels for a message; ensure `message id` and all `label ids` are valid (use 'listlabels' for custom label ids).
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Create email draft
Creates a gmail email draft, supporting to/cc/bcc, subject, plain/html body (ensure `is html=true` for html), attachments, and threading.
Create label
Creates a new label with a unique name in the specified user's gmail account.
Delete Draft
Permanently deletes a specific gmail draft using its id; ensure the draft exists and the user has necessary permissions for the given `user id`.
Delete message
Permanently deletes a specific email message by its id from a gmail mailbox; for `user id`, use 'me' for the authenticated user or an email address to which the authenticated user has delegated access.
Fetch emails
Fetches a list of email messages from a gmail account, supporting filtering, pagination, and optional full content retrieval.
Fetch message by message ID
Fetches a specific email message by its id, provided the `message id` exists and is accessible to the authenticated `user id`.
Fetch Message by Thread ID
Retrieves messages from a gmail thread using its `thread id`, where the thread must be accessible by the specified `user id`.
Connect any two apps with Notis in the middle.
Algolia and Gmail, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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