Keep an eye on the content in your Algolia index
Set a schedule for Notis to inspect available index records and send an email that makes review easier to pick up.
Trigger
Recurring schedule
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Action
Fetch emails
Fetches a list of email messages from a gmail account, supporting filtering, pagination, and optional full content retrieval.
Why this helps
Index content can grow stale while teams are busy shipping other work.
- Set a recurring reminder to review indexed content.
- Ask Notis to flag records that appear incomplete or outdated based on available data.
- Keep review notes in Gmail for later action.
Setup
Build it in a few focused steps.
- 1Connect Algolia and Gmail once in the Notis portal.
- 2Create an automation named Algolia Index Content Review.
- 3Tell Notis to inspect the available records from the chosen Algolia index and email entries that appear incomplete or outdated, explaining that judgments use only returned fields.
- 4Choose a recurring schedule and select where run reports should go.
- 5Test with one real example using an index with representative records.
Questions about this workflow
Does Notis know when a record is outdated?
Not on its own. It can identify likely issues from returned fields, while freshness rules or reference dates should be included in your instruction if needed.
Will this change Algolia records?
No. This workflow reviews records and sends an email through Gmail.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Algolia to Gmail. A trigger fires from one place; an action lands in another.
Algolia triggers
Gmail actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Modify email labels
Adds and/or removes specified gmail labels for a message; ensure `message id` and all `label ids` are valid (use 'listlabels' for custom label ids).
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Create email draft
Creates a gmail email draft, supporting to/cc/bcc, subject, plain/html body (ensure `is html=true` for html), attachments, and threading.
Create label
Creates a new label with a unique name in the specified user's gmail account.
Delete Draft
Permanently deletes a specific gmail draft using its id; ensure the draft exists and the user has necessary permissions for the given `user id`.
Delete message
Permanently deletes a specific email message by its id from a gmail mailbox; for `user id`, use 'me' for the authenticated user or an email address to which the authenticated user has delegated access.
Fetch emails
Fetches a list of email messages from a gmail account, supporting filtering, pagination, and optional full content retrieval.
Fetch message by message ID
Fetches a specific email message by its id, provided the `message id` exists and is accessible to the authenticated `user id`.
Fetch Message by Thread ID
Retrieves messages from a gmail thread using its `thread id`, where the thread must be accessible by the specified `user id`.
Connect any two apps with Notis in the middle.
Algolia and Gmail, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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