New Views Trigger Instant Media Sharing
You create a new view in Airtable for client data. Notis immediately sends a quick guide or screenshot to your team on WhatsApp explaining what the view is for. No separate documentation email needed.
Trigger
View Created
Triggers when a new view is created in an Airtable base.
Action
Send media
Send a media message to a whatsapp number. note: the media will be delivered to the recipient only if they have texted first.
Why this helps
New views are created without clear documentation, leaving team members confused about purpose and content. Neurodivergent team members especially benefit from visual context. Without quick explanation, adoption is slow and the view sits unused.
- Instant context when new views are created
- Reduces adoption friction and confusion
- Visual media is easier to understand than text instructions
- Creates searchable archive of documentation in WhatsApp
- Helps new team members onboard faster
Setup
Build it in a few focused steps.
- 1Connect your Airtable and WhatsApp accounts to Notis.
- 2Create a new automation called 'New View Media Guide' and set the trigger to 'View Created'.
- 3Write your prompt: 'When a new view is created, send a brief media file (screenshot or guide) to the team on WhatsApp explaining the purpose of the view and who should use it.'
- 4Select your WhatsApp team channel for onboarding and documentation.
- 5Test by creating a new view in Airtable and checking that documentation media appears on WhatsApp.
Questions about this workflow
What kind of media should I send?
Screenshots of the view, a quick video walkthrough, or a one-page PDF guide. Your prompt can specify; Notis will tailor the media format.
Who creates the media?
Notis can generate basic documentation. For custom guides, create them in advance and Notis will send them automatically when the view is created.
Can I send media for existing views?
This workflow triggers on new view creation. To send media for existing views, create a separate webhook-based automation or send manually.
Can the media include dynamic content like live record counts?
Basic media is static. For dynamic content, your prompt might say 'send a link to a live dashboard' alongside the documentation.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Airtable to Whatsapp. A trigger fires from one place; an action lands in another.
Airtable triggers
Whatsapp actions
Base Metadata Changed
Triggers when an existing Airtable base changes its name or permission level.
Create message template
Create a new message template for the whatsapp business account. templates must be approved by whatsapp before they can be used. templates are required for marketing messages and messages sent outside the 24-hour window.
Base Schema Changed
Triggers when tables, fields, or views change in an Airtable base.
Delete message template
Delete a message template from the whatsapp business account. this permanently removes the template and it cannot be recovered. only delete templates that are no longer needed.
User Profile Changed
Triggers when the connected Airtable user's profile information changes.
Get business profile
Get the business profile information for a whatsapp business phone number. this includes business details like description, address, website, and contact info.
View Created
Triggers when a new view is created in an Airtable base.
Get media
Get information about uploaded media including a temporary download url. the download url is valid for 5 minutes and can be used to retrieve the actual media file. this is useful for downloading media that was sent to your whatsapp number.
View Deleted
Triggers when a previously known Airtable view is deleted.
Get media info
Get metadata about uploaded media without generating a download url. this is useful for checking file size, type, and hash without downloading the file. use get media if you need the actual download url.
View Metadata Changed
Triggers when an Airtable view changes its name or type.
Get message templates
Get all message templates for the whatsapp business account. templates are required for sending messages outside the 24-hour window and for marketing/utility messages.
Get phone number
Get details of a specific phone number associated with a whatsapp business account.
Get phone numbers
Get all phone numbers associated with a whatsapp business account (waba).
Connect any two apps with Notis in the middle.
Not just Airtable and Whatsapp. Any combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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